• Reports to: Chief Philanthropy Officer (CPO), Siddle Family Office
• Location: Sydney CBD
• Term: Full time, permanent (with probationary period)
• Salary: $80,000- $120,000 including super, commensurate with experience

About Siddle Family office

The Siddle Family Office (SFO) is where the Siddle Family manages both their wealth and their philanthropic giving. The Giving Team is the philanthropic arm of SFO. We run a number of philanthropic approaches on behalf of the Siddle Family. We make strategic grants to entrepreneurial community leaders in the Northern Rivers and Mid North Coast of NSW, focused on affordable housing, income generation, and community connection. We work in deep partnership with our grantees, taking a trust-based and relational approach to philanthropy. We support family members own philanthropic giving, and we are leading a two-year demonstration project focused on a Family Philanthropy Pool.

About the role

This is a newly created role to support SFO’s growing giving program. The Project Manager will be part of the operational engine of our giving function, ensuring the end-to-end administration of our giving lifecycle runs smoothly, our data is accurate and useful, and our community partners feel well-supported throughout the process.

The role sits within a small, agile team and works closely with all other roles, essentially as the administrative glue. You’ll need to be someone who takes pride in precision and process, but who also brings warmth and genuine care to every partner interaction.

key Responsibilities

Giving Administration

• Manage the end-to-end giving administration lifecycle, including application intake, assessment coordination, funding notifications, and acquittal processes
• Draft and review grant agreements, funding letters, and partner correspondence
• Coordinate due diligence processes for prospective and current partners
• Support partners with reporting requirements, providing clear guidance and timely follow-up
• Maintain the accuracy and completeness of all giving-related records

Systems and Data Management

• Maintain and improve the grants management system (Dynamics 365 CRM), ensuring data integrity across all records
• Develop and maintain templates, workflows, and process documentation
• Generate reports and data summaries to support decision-making by the CPO and Heads of Giving Programs
• Identify opportunities to streamline and improve giving administration processes

Partner Engagement and Assessment

• Conduct initial desktop research on prospective partners, including reviewing financials, governance structures, organisational history and alignment with SFF's strategy, and prepare clear and concise briefing materials for the team

• Act as a warm and responsive first point of contact for SFF's partners across day-to-day queries, reporting requirements and giving administration

• Communicate on behalf of SFF with professionalism, care and an understanding of the power dynamics inherent in funder-partner relationships

• Stay genuinely curious about the social sector, the communities SFF works in, and the organisations doing interesting work — bringing relevant insights and observations to the team

Team and Program Support

• Support program administration and scheduling

• Assist with preparation of board papers, program updates, and internal reporting

• Manage the CPO's diary, scheduling and correspondence, ensuring time is well-organised and priorities are protected

• Coordinate logistics and travel arrangements for the team

• Support the delivery of events — including partner convenings, board meetings and retreats — from logistics and venue through to on-the-day coordination

• Provide general administrative support to the Giving Team in a small, collaborative office environment where everyone pitches in

• Contribute to a collegial, high-functioning team culture

• Handle general administration tasks as required in a small-team environment

Selection Criteria

To effectively perform in this position the candidate will have the following:

• Demonstrated experience in giving administration, program coordination, or a closely related field

• Exceptional attention to detail and commitment to data accuracy

• Experience with CRM or grants management systems (Dynamics 365 experience highly regarded)

• Strong written communication skills, including drafting formal correspondence and agreements

• Ability to manage competing priorities and meet deadlines in a fast-paced environment

• Excellent interpersonal skills and experience working with community organisations or not-for-profits
• Comfort with ambiguity and a proactive, self-directed work style
• Sound judgment about when to act, when to escalate, and when to flag something before it becomes a problem.
• Discretion with sensitive information. The role involves working closely with a private family and their advisers.

Desirable Skills and Behaviours

• Understanding of philanthropic or community investment practice

• Experience working in a small team or family office environment

• Familiarity with the Northern Rivers or Mid North Coast NSW community context
• Experience supporting formal governance or committee processes: preparing papers, managing action registers, handling out-of-session approvals or similar.

What We Offer

• Work on meaningful programs that make a real difference in communities

• Be part of a small, trust-based team where your contribution is genuinely valued

• Competitive salary package

• Sydney CBD location with occasional travel

Success in the Role

After 12 months, success in this role would look like:

• Grants processes, payment schedules and partner communications are managed to deadline without prompting, with no material errors in documentation or reporting across the full grant cycle.
• Board and Grants Committee papers, meeting packs and correspondence are prepared, proofed and ready for review by the agreed deadline at every scheduled meeting, and returned with only minor or substantive edits rather than structural corrections.
• All events, site visits and partner gatherings planned and delivered during the year are executed on brief, on time and within budget, with positive feedback from participants and no logistical failures requiring senior intervention.
• The person can speak accurately and in reasonable depth to the strategy, history and current circumstances of at least the active grant portfolio partners.
• Colleagues, partners and principals describe the person as reliable and easy to work with. No material trust or conduct issues have arisen. The person has sought feedback at least once during the year and acted on it visibly.

Application Process

Timeline

• First round interviews: Tuesday 14 July 2026

• Second round interviews: (TBC)

• Role commencement: Late July/August 2026

How to Apply

Applications are submitted via our online application form. You will be asked to provide:

Video Submission:

Please prepare three separate video responses to the questions below. Each video should be a maximum of 3 minutes in length, recorded in a clear, well-lit environment. Using your phone or webcam is acceptable.

• Video 1: Why do you want this role, and why do you want to work for the Siddle Family Office?

• Video 2: What would you bring to this role?

• Video 3: What do we need to know about you to work with you effectively?

Additional Application Materials:

• Comprehensive CV; max 3 A4 pages

• Contact details for 2 professional referees

Please see attached:

• Submission document on how to apply and handy hints for creating and uploading videos.
• FAQ document for more information on the role and our organisation.

SFF is committed to diversity and strongly encourages applications from candidates who can strengthen our team's diversity of experiences, perspectives, and backgrounds.

We recognise that exceptional talent and relevant experience can come in many forms. If you have a strong track record of leading complex initiatives or driving change, but your experience doesn't exactly match our criteria - we still want to hear from you. What matters most is your ability to understand and drive our vision for community transformation, your aptitude for learning, and your demonstrated success in building strong relationships and managing stakeholders. Share with us how your unique experience would help deliver the Growth Initiative's ambitious goals.

We look forward to getting to know you!