• Work for Australia's most trusted and iconic charity
• Permanent part-time position available
• Work in the office on Monday, Wednesday and Thursday from 9am - 3pm
• Access to salary packaging options to reduce your taxable income

The Organisation

Proudly serving Australians since 1928, the Royal Flying Doctor Service (RFDS) provides emergency aeromedical and allied health services for people in rural and remote Australia. We strive towards improving the health and wellbeing of our rural communities and believe in creating opportunities, so all Victorians have the choice to access essential primary health care services.

About the Role

Are you a detail-oriented and proactive professional who thrives in a dynamic environment?

As Office Coordinator, you'll play a vital role in overseeing daily office operations, ensuring efficiency, organisation, and a professional workspace. You'll manage administrative functions, coordinate office resources, and maintain smooth workflows to support stakeholders effectively.

Key responsibilities include but not limited to:

• Manage front reception by greeting visitors, handling inquiries, and maintaining a professional presence while also managing emails, letters, phone calls, daily incoming mail, office supplies, equipment maintenance, and general administrative tasks.
• Deliver effective management of the Corporate Office facility, including repairs, maintenance and stakeholder liaison.
• Support preparation and set up of internal all staff events and coordinate food and beverage orders, ensuring appropriate selections for meetings and events for the Executive office.

To be successful, you will need:

• To be able to work in the office on Monday, Wednesday and Thursday from 9am - 3pm, with the possibility of additional hours or days as needed.
• A Certificate IV in Business Administration or other relevant qualification.
• Demonstrated experience in a diverse administrative position, including meeting and event coordination, minute taking and secretariat duties.
• Experience handling sensitive information with a high level of confidentiality and professionalism.
• Exceptional organisational skills.
• Ability to multitask and adapt to a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to effectively liaise with various stakeholders.
• Proficiency in Microsoft Office (Word, Excel, Outlook) as well as being able to pick up new software.
• Ability to assertively manage requests and confidently say no when necessary to ensure efficiency and maintain focus on priorities.
• Satisfactory completion of safety screening including a current full Victorian Driver's License, National Police Check, and the right to work in Australia.

Our Benefits

• Employee Assistance Program (EAP)
• Access to salary packaging options to reduce your taxable income for all employees, including our casuals
• Purchased leave
• Great parental leave benefits in addition to government parental leave.

Need more information?

For any enquiries, please email [email protected] using the subject line: Office Coordinator enquiry via EthicalJobs.

To access the position description and to apply please click the 'Apply Now' to be redirected to our Career Centre.

Please note that we are unable to accept late applications, or applications submitted via email.

We aim to fill vacancies as quickly as possible. This means that we will close advert as soon as we have found the right candidate, and this may be before the published closing date. We would therefore advise interested applicants to apply as early as possible.

The Royal Flying Doctor Service, Victoria, is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage applications from individuals of underrepresented backgrounds to apply, including but not limited to, those from Aboriginal and Torres Strait Islander, culturally and linguistically diverse and LGBTQI communities.