About OzHarvest

OzHarvest is a leading food rescue organisation on a mission to ‘Nourish our Country’ by stopping good food from going to waste and delivering it to charities that help feed people in need. Through our education programs and our advocacy work, we hope to inspire others to change behaviour and help reach the national target of halving food waste by 2030.

About the Role:

The Events & Catering Coordinator’s role is to support and assist the Events & Catering Lead and the broader NSW/ACT Engagement Team in end-to-end management of engagement events and our Food Truck & Catering social business unit. This is a fantastic opportunity for someone who loves being hands-on, enjoys building relationships, and gets energy from making things happen. In this role, you'll support the Events & Catering Lead in running OzHarvest’s Food Truck, Catering and Events program - managing bookings, coordinating events, nurturing client relationships, and getting out on the ground to deliver experiences that tell the OzHarvest story. This includes:

• Acquiring, establishing, and nurturing connections with new and existing external corporates, businesses and organisations, and acting as a key point of contact for corporate, business and external organisational stakeholders.
• Assisting to coordinate all Food Truck & catering activities, including revenue generating business and community programming with our charity agencies.
• Assisting business development activities and managing engagement supporters and clients.

You will be a passionate advocate for OzHarvest and help tell the OzHarvest story.
This is a three-day part-time role, preferably worked on Wednesdays, Thursdays, and Fridays.

Key Responsibilities:

Be a positive and effective team member and bring the OzHarvest values to life:

• Demonstrate each value in every one of your actions and decisions.
• Contribute to the successes of your team by supporting your teammates to be the best they can be.
• Always communicate honestly and openly.

Food Truck & Catering:

• Manage the catering and food truck calendar, handling inbound enquiries and converting bookings.
• Be the key point of contact for corporate and community clients, ensuring a smooth booking experience.
• Communicate clearly and proactively with the Chef Team when working through catering enquiries.
• Identify and pursue new business opportunities, including generating leads and accurate recording in Salesforce.
• Support the delivery of food truck and catering activations, including community events with charity agencies.
• Collaborate with the Marketing team on event packages, menus, and social impact content for external audiences.
• Work within budgets and contribute to achieving revenue targets, with a focus on protecting job margin.

Event Coordination:

• Assist in planning and executing events of all sizes - from market stalls to major fundraising events.
• Develop event documents including quotes, booking agreements and run sheets.
• Liaise with suppliers for event services (AV, signage, printing, etc).
• Be hands-on for bump in and bump out and engage with participants on the ground.
• Support event and campaign budget reconciliation.
• Work closely with Chefs, the Warehouse Manager, and Volunteers to deliver seamless event experiences.

General:

• Bring the OzHarvest values to life in every interaction - with your team, clients, and the communities we serve.
• Foster relationships with our volunteers and contribute to their positive experience in Food Truck, Catering & Events activities.
• Educate customers about our program offerings and cross-sell program opportunities.
• Pitch in across NSW Events & Engagement team activities where needed - we're a small and collaborative team.

At OzHarvest, we are a small team and there are fabulous opportunities for each of us to work together to contribute to deliver on our purpose to Nourish our Country. These could include a range of reasonable additional duties from time to time as required.

Personal Specifications:

Qualifications:

• Degree or equivalent experience in event management, business, marketing, or communications.
• A valid Working with Children Check & Police Check (or ability to obtain)

Skills & Experience:

• 2+ years' experience in events, sales, or account management.
• Demonstrated ability to manage calendars and coordinate event bookings.
• Proficient in Salesforce (or similar CRM), and Excel.
• Proven ability to manage job costs and protect margin - you know how to keep a job profitable.
• Methodical and process-oriented with strong attention to detail and a systematic approach to tasks.
• Strong problem-solving skills - you can identify issues and resolve them quickly and calmly.
• Experience developing client-facing assets such as event packages, proposals, or reports.
• Experience in hospitality, food service, or a similar customer-facing environment is highly regarded.

Personal Qualities:

• A genuine people person - you build trust easily with colleagues and love providing hospitality service.
• Energetic, reliable, and self-motivated with a natural drive for results.
• A natural sense of urgency - you respond promptly and know when to turn something around fast.
• Excellent communicator at all levels, from volunteers to executives.
• Always looking to improve how things are done.

Important Practicalities

• Must be open to flexible working hours - some events run early morning or evening.
• Keen to physically deliver events and catering on the ground - this is a hands-on role.
• Confident driving OzHarvest vans and utes and navigating the Sydney CBD for catering deliveries.

Why You Should Work with Us

At OzHarvest, you’ll be part of something truly meaningful. We’re a close-knit team doing big things—rescuing food, feeding people, and advocating for change. We offer flexibility, purpose-led work, and a supportive environment where creativity and individuality are celebrated. You'll receive additional leave days (including a birthday and self-care day), salary packaging benefits, learning and development opportunities, and the chance to be part of a movement creating real impact across Australia

To apply:

Ready to bring your energy, ideas, and heart to OzHarvest?

To submit your application please click 'Apply Now' by the closing date.

Apply now and help us deliver events that change lives. Please follow through the online application process and attach your CV, a cover letter, and include a message as to “Why would you like to work at OzHarvest/ in this role?” (creativity encouraged!)

Please note that only applications with a cover letter addressing the question above will be shortlisted.

OzHarvest is proud to be an equal opportunity employer that supports diversity, inclusion and belonging. Please note: If you have a Language or Cultural special consideration, a disability or impairment or use assistive technology, please let us know in your Cover Letter when applying. You can ask a support person to help you through the application and interview process.