Honesty Trust Respect Concern Love

• Full-time (1.0 FTE), Permanent
• Based at Richmond.
• $87,090.01 per annum, plus super
• 17.5% annual leave loading and generous salary packaging options
• Progressive Workplace Flexibility options that enable genuine work life balance

About Odyssey Victoria:

Odyssey Victoria (OV) is a place of hope and positive change for individuals working towards breaking their pattern of addiction. At Odyssey we believe that every person should have the opportunity to change and grow. Our diverse teams work with individuals, families, and communities to reduce alcohol and other drug (AOD) use, improve mental health, and reconnect people to their family and the community. OV is a dynamic and fast-growing organisation committed to excellence in service provision and innovation in responding to alcohol and other drugs use problems.

Join Us as Our People & Culture Coordinator

In this dynamic role, you’ll be the go-to person for delivering high-quality administrative support across a wide range of People & Culture functions. From recruitment and onboarding to learning and development, employee engagement, OHS, compliance, performance management, and offboarding—you’ll play a key part in supporting the full employee lifecycle.

Reporting directly to the P&C Manager, you’ll be part of a supportive and collaborative team that includes a P&C Advisor and a Workforce Development Coordinator. Together, you’ll help shape a positive and engaging workplace culture.

Key areas of focus:

• Recruitment and Onboarding
• Administrative Support
• HRIS Coordination
• OHS
• Data Management and Reporting
• Training & Development

Duties include but are not limited to…

• Ensure screening of all pre-employment conditions are undertaken and reviewed for all candidates offered employment with OV.
• Prepare contracts of employment and associated documentation within set timeframes.
• Onboard new hires/volunteers/student placements within set timeframes using the Employment Hero system.
• Maintain the ELMO system recruitment and onboarding systems to enhance administrative and compliance aspects of these processes.
• Process all workflows relating to employment change requests within the ELMO Workflow system.
• Prepare correspondence for employee changes following approvals of workflow requests.
• Ensure maintenance of accurate and consistent employment related documentation including employment contracts, position descriptions, organisation charts and induction courses.
• Provide administration support of the P&C Team meetings including agenda preparation, meeting coordination, attending meetings to take minutes and follow up of actions.
• Facilitate Manager and Team Leader learning and improved capability across all ELMO and Employment Hero systems.
• Maintain the ELMO Recruitment & Onboarding platform to deliver and report on best practice recruitment and onboarding processes.
• Maintain the Employment Hero platform in the entry and reporting of employee data and information throughout the employee lifecycle.
• Provide advice and support to managers and staff within the organisation to ensure OV complies with its OHS obligations in the workplace.
• Prepare monthly P&C Reports as required.
• Systematically capture individual training records and data for auditing, reporting and compliance purposes, providing monthly reporting and analysis of staff uptake and completion rates of assigned training.

Does this sound like you?

We’re looking for a P&C professional who brings a blend of expertise, energy, and initiative. To thrive in this position, you’ll need:

1. A relevant tertiary qualification in Human Resources.
2. At least 3 years of hands-on experience delivering high-quality HR administration and coordination.
3. Exceptional organisational skills paired with clear and confident communication—both written and verbal—with a proactive, solutions-focused mindset.
4. The ability to build and maintain strong, effective relationships with both internal teams and external partners.
5. A solid understanding of HR frameworks and current employment legislation.
6. Initiative and adaptability, with a flexible and innovative approach to tackling challenges.
7. Sharp attention to detail and a drive to see things through and get the job done.

What we can give YOU!

In return we are committed to offering you an inclusive and transparent workplace culture where our people can develop to be their very best by:

• Ongoing learning and development opportunities.
• Providing work that is meaningful and challenging.
• Providing career pathways across diverse OHV programs.
• Access to 24/7 counselling through our Employee Assistance Provider (EAP)
• Generous leave options such as 48/52 Purchase Leave, Study Leave and Sabbaticals

Application information

To apply via our careers website please click Apply Now (applications via external recruitment websites or via email will not be considered).

Applications should be addressed to Emily Howells and include your CV and a cover letter addressing the key selection criteria.

If you have any questions relating to the position, please contact Emily Howells, People and Culture Manager on [email protected] using the subject line: People and Culture Coordinator enquiry via EthicalJobs, or 0410 385 525.

We will be assessing applications on a rolling basis and suitable candidates will be shortlisted immediately. This role will close once a suitable candidate has been selected, so please don’t wait to apply!

A position description is attached.

Our commitment to diversity

At OV we value diversity and believe that a range of backgrounds brings a variety of ideas, perspectives and experiences that will enhance our effectiveness. We promote a workplace that actively seeks to include, welcome and value unique contributions by encouraging people with disability, Aboriginal Australians, LGBTQIA, young people and people from culturally diverse backgrounds to apply for this position.

Safety screening

OV is committed to child safety and is a child safe organisation. All OV employees must undergo Police Records and Working with Children Checks. Any person issued with a negative notice on their Working with Children Check will not be eligible for employment with us.

Mandatory COVID vaccinations

In line with OV's Mandatory Vaccination Policy, all Odyssey Victoria staff are required to hold Fully Vaccinated (Boosted) status, having also received the Booster Vaccination. Evidence of this minimum of three (3) COVID-19 vaccinations will be requested during the onboarding process and offers will be rescinded where such evidence cannot be provided.

All Odyssey Victoria sites are smoke free for all employees.