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Governance Officer

Mission Australia
  • Full Time, Permanent Role
  • Location: Sydney with WFH options!
  • Make a meaningful difference to the lives of Australians in need

Life at Mission Australia

When you join the team at Mission Australia, you become part of a community who are determined to end homelessness and ensure people in need can thrive. United by our Christian purpose and values, we stand together with anyone who needs us, for as long as they need us. Find out more about us and our purpose.

Your Opportunity

We are seeking a dedicated Governance Officer to join our Legal team and assist the Company Secretary in administering the corporate governance of the Mission Australia Group.

The ideal candidate will have experience in providing high-level administrative and secretarial support to boards, committees, and senior managers, ideally within a legal or professional services environment. You will possess company secretarial experience with training from an appropriate body. A keen attention to detail is crucial in this role, particularly in managing a complex group structure with multiple entities, including controlled entities and a trust/foundation.

Your key responsibilities will be to:

  • Maintain statutory books and records for all group entities using best practice processes including databases
  • Maintain and update databases and on-line reporting to ASIC, ACNC and other regulators
  • Coordinate legal documentation in relation to the governance process in consultation with the Company Secretary
  • Prepare and distribute annual schedule for Board and Board committee meetings
  • Prepare agendas for all group Boards and Board Committees, work with other. stakeholders in relation to timely preparation of Board papers and distribute Board papers via Diligent Board Portal or email as required
  • Liaise with management regarding the preparation of papers to be presented to Board and Board Committee meetings and ensuring that action items raised at meetings are communicated to management and are actioned
  • Co-ordinate the appointment and resignation of directors and company secretaries
  • Prepare orientation and induction packs and programs for new Directors, members of board committees and subsidiary boards
  • Support the implementation of governance and secretarial strategies designed to achieve best practice as determined by Company Secretary, MA legal and other stakeholders
  • Monitor the Integrity Line and Whistleblower Line, maintain the Whistleblower Register and Integrity Line Register including preparation of reports to the Board and Committees as required
  • Develop, implement and continuously improve policies and guidance notes for which the Company Secretary is responsible including the Ethic Policy Suite (Policies and Guidance Notes).
  • Develop positive relationships with internal stakeholders to facilitate the smooth and efficient functioning of processes between management and boards and their committees

Requirements for Success

  • Experience in providing a high level of administrative and secretarial support to Boards, committees and/or senior managers. Ideally gained in a legal / professional services environment
  • Demonstrated ability to arrange and record board meetings including agenda development, coordination of papers and reports, recording of minutes and organising logistics
  • Company secretarial experience with training from appropriate body (AICD / Chartered Secretary / legal degree / accounting or legal training)
  • Demonstrated skills and experience in using software programs: Microsoft Word, Outlook, Access, Excel and PowerPoint. Ability to organise and manage databases / share-point sites or similar on-line portal
  • Preparedness to travel interstate from time to time where Board meetings are held interstate
  • High quality diligent approach to ensure all company secretarial obligations are met and Board and governance processes executed to the highest standard - comparable to a listed public company

Before starting work with us, you will need to undertake a national police history check, qualifications, and referee checks.

Our Culture

Our innovative and inclusive culture will ensure you feel valued at Mission Australia as you help Australians in need and develop in your career.

We prioritise the safety and wellbeing of everyone, both within our team and the individuals we serve.

We are committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. So, whoever you are, if you're skilled and actively support our purpose and values, you would be welcome at Mission Australia.

If you live with disability and require support to submit your application, please email [email protected] using the subject line: Governance Officer enquiry via EthicalJobs or visit our Careers page for additional contact details.

Find out more about a career with Mission Australia.

Your Benefits

  • Rewarding work - every day you know you're making a real difference
  • Not-for-profit salary packaging, reducing your tax (details via AccessPay)
  • Free external, confidential counselling and access to chaplaincy support
  • Volunteering opportunities
  • Extra leave available including an additional public holiday, additional annual leave day on your work anniversary and the opportunity to purchase further annual leave

How to Apply

Click 'Apply Now' and send your application today!

As a committed Circle Back Initiative employer, we will respond to your application.

Applications are shortlisted as they are received. Please apply as soon as possible to be considered. Thank you

Apply now

Applications for this role will take you to the employer’s site.

Mission Australia's logo
Apply now

Applications for this role will take you to the employer's site.

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