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Administration Officer - Board & Governance Services

MADEC Australia

About the role

Reporting to the CEO you will be responsible for providing high quality administration and support to the Board of Management. This will include:

  • Arrange and provide support for Board and Committee meetings - including all elements of agenda and minute preparation, minute-taking, action tracking, meeting work plans and electronic posting and distribution of agendas, minutes, and supporting materials.
  • Attend to meeting set up - including room and technology setup; attendee meal/refreshment; attendee travel arrangements.
  • Maintain director training and new director induction documentation.
  • Scheduling assistance and travel arrangements for Board members.
  • Other administrative activities as required by the Board & Committee Chairs, CEO or Company Secretary.

Regular meetings are held on third and fourth Mondays of each month at 5PM and ad-hoc meetings on Wednesday at 5PM/Tuesday at 8.30AM (roughly quarterly). Availability and willingness to attend meetings is a pre-requisite for the role.

Outside meeting attendance, working from home to complete activities within the timeframes will be considered. With the exception of scheduled meeting times, hours can be flexible and vary dependent on meeting activity, however may average 10-20 hours a fortnight and may be offered on a casual or a permanent part time basis.

Desired Skills & Experience

About You:

We are looking for someone who has strong written communication skills, are comfortable with meeting deadlines and are confident in the use of word, excel and PDF programs. We are willing to provide training in the technical areas such as agenda preparation, minute taking and related governance concepts and therefore prior experience in these areas is not a pre-requisite for the role.

A National Police Check is required on commencement in this role.

We also offer:

  • Salary Packaging to the value of $15,900
  • Tax free entertainment expense benefits
  • Check the potential tax savings you might be entitled to if you were to take up our Salary Packaging benefit by completing the calculator here: - you will be surprised at the increase in your take home amount!
  • Up to 5 weeks annual leave after three years’ service (eligibility conditions apply)
  • Additional personal leave and more!

Want to know more?

For more information please contact Josie Bieber on 0428 481 765 or email [email protected], using the subject line: Administration Officer - Board & Governance Services enquiry via EthicalJobs.

You may also visit our webpage at to access our career page and find a copy of the position description for this role.

Be a part of MADEC

Our approach to diversity is simple: it’s about embracing everyone. We are committed to creating a culture of belonging that embraces the contributions of all team members, and we welcome applications from people of all backgrounds, ages, nationalities, abilities and cultures to help deliver upon MADECs purpose and drive our success.

We adhere to the National Principles for Child Safety and require all team members to be committed to child safety and well-being.

Helping People | Addressing Needs | Improving Lives

How to apply

This job ad has now expired, and applications are no longer being accepted.
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