For over 40 years Lives Lived Well has been supporting people to live their lives well.

We are a not-for-profit healthcare provider that offers evidence-based services across Queensland, New South Wales and South Australia. We specialise in supporting people with concerns related to alcohol and other drugs (AOD), mental health, veterans’ wellbeing, gambling, and people transitioning from correctional services.

Your Opportunity

We are seeking a highly skilled and motivated individual to provide confidential board secretarial, administrative, and executive support services to our Chief Executive Officer (CEO), Board of Directors, and Executive team.

Key responsibilities for this role include:

• Executive Coordination for the CEO: Perform high-level administration, communication, and coordination activities for the Office of the CEO. Liaise effectively with staff and external stakeholders, prioritise correspondence, and draft quality documents to support executive decision-making.
• Executive Support to the Board: Provide high-level administration and coordination for the Board of Directors. Coordinate meeting schedules, prepare and collate board papers, attend meetings, and record accurate minutes. Ensure adherence to governance policies and maintain the membership database.
• Company Secretary: Facilitate corporate governance processes, oversee compliance with legislative requirements, maintain registers, and arrange AGMs and other meetings.
• Administrative Team Leadership: Lead and develop the Administrative Services team, ensuring efficient service delivery for front desk administration, business support, and office management.

This is a full-time, permanent role starting early January 2025. We are currently based in Spring Hill but will be relocating our offices to Bowen Hills in March/April 2025.

What we are looking for

With an extensive background in working closely with an executive team and board members, you will have positive attitude and ability to relate effectively with a range of stakeholders. You’ll also bring:

• Excellent written and verbal communication skills, interpersonal skills and a friendly, capable attitude
• Strong organisation and efficiency with the ability to juggle multiple priorities
• Adaptability, agility, and able to pivot quickly to manage unexpected and unplanned challenges
• Ability to self-manage a comprehensive workload, while working to deadlines
• Strict confidentiality, professionalism, and attention to detail
• Proactive problem solving with a solutions-focus mindset
• Comprehensive capability with a range of software and computer programs including Microsoft Suite

Previous experience in the non-profit or human and health services industry would be beneficial, as would relevant qualifications.  You will need to have a current Australian Drivers Licence and be willing to obtain a National Police Certificate.

Why work for us?

You’ll love working with talented people who are humble, human, and full of hope.  We’re dedicated to helping others, no matter how difficult or complex the challenge. One of our value’s is “We ask why not and what’s next?” and we chose it for good reason. For us change means opportunity – to improve, to grow, to push the boundaries and to help more people.

You’ll be working closely with our CEO who founded Lives Lived Well in 2012 and is passionate and dedicated to supporting clients throughout their AOD journey. His commitment to improving the lives of others is portrayed through all aspects of the Lives Lived Well employment experience.

And we offer a huge range of benefits, including:

• Salary Packaging to increase your take-home pay, including a Meals and Entertainment Card
• Options to purchase a Novated Lease vehicle
• Commbank Workplace Banking Program providing banking benefits and financial support
• Autonomy and trust – in supportive, respectful environment
• Hybrid WFH and Office working week
• 85% of our current workforce think LLW is a truly great place to work (People Survey, September 2023)

How to Apply

Click "Apply Now".

For more information about the role, please contact Jacqui Carter at [email protected] or email [email protected] using the subject line: Executive Assistant and Company Secretary enquiry via EthicalJobs for a copy of the Position Description.

We will be conducting interviews throughout the process and may close applications early.

Lives Lived Well is an equal employment opportunity employer. We encourage applications from a diverse range of social, cultural and gender backgrounds that reflect our community including First Nations People.