• Employment Type: Permanent Part Time

• Location: Birrarung Building, Federation Square, Melbourne VIC

• Reports to: Business Manager

• Maintaining the KHT Asset Register,
• Managing Salesforce Reporting requirements including Acquittals Reporting, Users & User permissions, Calendars and general reporting,
• Managing Lightspeed Users & User Permissions as well as Inventory Matrices and Reporting,
• Assist in the redevelopment of the KHT Human Resources Policies & Procedures,
• Manage key suppliers including the KHT Cleaning Contractor,
• Manage stock deliveries and inbound mail via the MAPCo delivery dock,
• Assist in the collection of information from public programs, temporary and permanent collections and visitor surveys,
• Assist in general tasks including assisting in the set-up of rooms for Venue Hire and Workshops.

Other tasks or additional requirements may be assigned to the employee from time to time as is required and reasonable. The role may change in scope as is necessitated by ongoing Trust demands and requirements.

Selection Criteria

•  The Administrative Assistant needs a solid foundation of soft skills, technical proficiency, and practical experience.
• Organisational skills: This includes time management, prioritising tasks, and managing multiple tasks.
• Communication skills: Both written and verbal communication are crucial for interacting with colleagues and suppliers. 
• Technical skills: Proficiency in office software like Microsoft Office Suite (Word, Excel, Outlook). Training and support in other office systems will be provided where required.
• Experience: Prior experience in office administration, customer service, or similar roles.
• Attention to detail: Ensuring accuracy in data entry, reports, and other tasks. 
• Interpersonal skills: Building rapport with colleagues and suppliers. 
• Problem-solving skills: Identifying and resolving issues efficiently. 

Benefits

The Koorie Heritage Trust is an equal opportunity employer and offers all employees;

• First Aid Training
• Employee Assistance Program (EAP) free to all employees and their immediate families
• Diversity & Inclusion Training
• Cultural Competency & Safety Training
• Flexible Working Arrangements (role-based)

Click "Apply now" to submit your application. 

A position description is attached.