• Join a highly regarded, for-purpose organisation that plays a vital role in keeping Australians safe across the nation’s rail networks
• Exceptional career opportunity for an experienced Executive Officer seeking a role that offers genuine autonomy, strategic involvement, and a trusted partnership with the Chief Executive
• Adelaide, full time, hybrid work environment

The Executive Officer to the Chief Executive plays a critical role in supporting operations of the Office of the CE. Acting as a trusted and reliable partner to the Chief Executive, you will apply your strong organisation, administration and stakeholder engagement skills to enable the CE to be continuously informed, prepared and supported across a wide range of key priorities.

This opportunity offers meaningful engagement with senior leaders, government stakeholders, committee members and industry representatives while contributing to an organisation with a clear and important purpose to support safe railways for Australia.

We are searching for a highly organised, proactive self-starter who enjoys taking initiative and thrives in a dynamic environment where no two days are the same.

You will bring a calm, solutions-focused approach and the ability to manage competing priorities with exceptional attention to detail. A confident and professional communicator, you will build trusted relationships with ease and be comfortable navigating complex stakeholder environments.

Impact of the organisation

The Office of the National Rail Safety Regulator (ONRSR) is the independent statutory body responsible for national rail safety.

Headquartered in Adelaide and with offices across Australia, ONRSR is deeply committed to promoting and improving rail safety.
Their culture is purposeful, inclusive and collaborative – where people are empowered to bring their authentic best selves to work and each contribute to enhancing rail safety across the Australian community through targeted, risk-based regulation and actively sharing insights to raise awareness.

Impact you will have in this role

The Executive Officer to the Chief Executive plays a pivotal role in supporting the CE with a wide range of executive level administration, secretariat, stakeholder liaison and project assistance initiatives.

You will focus on ensuring the Chief Executive is prepared and informed on relevant matters and priorities in a timely manner. Every day you will manage various priorities – from leading on diary management to secretariat support at executive meetings, escalating communication across diverse stakeholders and assisting with internal events and office management.

Your ability to be collaborative, proactive, exercise sound judgement, and maintain a strong service-oriented approach will enable the Chief Executive and broader leadership team to operate effectively and efficiently.

Key Responsibilities

• Provide high-level and fast-paced executive support including diary, inbox and correspondence management
• Prepare and coordinate briefings, reports, presentations and confidential communication
• Build and nurture strong professional relationships with diverse key stakeholders across Government, Minister Offices, industry, Governance Committees and the Office of the Chief Executive, ensuring high levels of professionalism and discretion at all times
• Provide secretariat support to the Governance Committees including agenda papers, minutes and follow up of action items
• Work collaboratively with all internal stakeholders and teams, taking the initiative to help others across the business
• Coordinate internal social and professional development events
• Book travel arrangements and arrange itineraries
• Process credit card reconciliations and raise purchase orders
• Provide office management support including being a professional point of contact for visitors and coordinating deliveries, catering and stationery
• Provide ad hoc administration to support the Office of the Chief Executive including research tasks, finance, HR and procurement

Skills & Experience

• Demonstrated experience providing high-level and broad executive support to an executive leader in a complex and fast-paced environment
• Exceptional organisation skills with initiative, attention to detail and the ability to manage multiple priorities effectively
• Highly developed emotional intelligence and interpersonal skills, with a proven track record of working cohesively and professionally with diverse senior stakeholders
• Ability to consistently exercise sound judgement, discretion, problem-solving and confidentiality
• A warm and collaborative team-oriented approach and service mindset, consistently demonstrating proactiveness and eagerness to support the organisation and wider team
• High level of proficiency and experience in using Microsoft Suite of products including SharePoint and Teams is essential.
• The ability to perform confidently under pressure, demonstrating resilience and adaptability, to resolve unanticipated tasks with sound judgement
• Experience coordinating governance, committee or board-related activities highly regarded

Benefits

• 3 days leave at Christmas
• Ability to access annual leave at half pay
• Annual salary increases in accordance with the ONRSR Enterprise Agreement 2025-2029
• 16 to 18 weeks of paid parental leave, depending on length of service
• Reproductive health leave

Apply now:

Please apply by uploading your resume via the "Apply Now" button.

Applications will be reviewed as they are received, with conversations progressing with suitable candidates throughout the recruitment process. Interviews may commence prior to the closing date, so we encourage early applications.

Please direct all enquiries to [email protected] using the subject line: Executive Officer to the Chief Executive - Office of the National Rail Safety Regulator enquiry via EthicalJobs.

Impact Advising is committed to creating diverse and inclusive work environments that reflect the rich tapestry of our communities. We believe that diversity enriches organisations and fosters innovation. We are dedicated to building workforces that are representative of the diverse backgrounds, experiences, and perspectives of our society. We embrace diversity in all its forms, including but not limited to race, ethnicity, gender, age, sexual orientation, religion, disability, and cultural background. We actively seek to foster inclusive workplaces where all employees can bring their whole selves to work, feel respected and valued, and have equal opportunities for growth and advancement. We are committed to providing a fair and unbiased recruitment process, and we strive to eliminate any barriers that may impede the inclusion and participation of underrepresented groups in the workforce