About the HSU

Are you passionate about supporting work that makes a real difference for health, aged care, disability, paramedic and ambulance workers? If so, we have an exciting opportunity for you at the Health Services Union NSW/ACT/QLD.

The HSU is one of the fastest growing unions in Australia, with 56,110 plus members across Health, Aged Care, Disabilities, Paramedics and Ambulance services. We use our collective power to build a fair and just society by improving pay, job security and conditions for our members.

With a dynamic and passionate team of approximately 127 employees, HSU staff work across the organisation to support our members and each other in growing and developing the industrial, social and political interests of our members and their communities.

If you are looking for a role where your organisation, professionalism and judgement will support meaningful work, we encourage you to apply for this opportunity at the HSU.

About the opportunity

The HSU is excited to recruit an Executive Assistant to the Secretary.

This is an important role within the Executive Office, providing professional administrative and executive support to the Secretary and helping ensure key priorities are coordinated effectively.

You will work closely with the Secretary to manage diary and travel arrangements, coordinate meetings and events, prepare documentation and correspondence, and support the smooth day-to-day operation of the Executive Office.

This role would suit someone who enjoys working in a busy and varied environment, can stay organised when priorities change, and takes pride in providing reliable, accurate and confidential support.

This is a permanent full time position based in our Sydney CBD Head Office. Please note that this position is an in-office role.

Key responsibilities

In this role, you will:

• Provide professional administrative and executive support to the Secretary
• Coordinate the Secretary’s diary, appointments, travel and logistical arrangements
• Support meetings, conferences and organisational events, including scheduling, documentation, minute taking and follow-up actions
• Prepare and manage correspondence, records, filing systems and other executive documentation
• Act as a professional point of contact for the Executive Office, including liaising with members, councillors, staff and external stakeholders
• Support the coordination of administrative processes, action items and executive expenses
• Assist with organisational initiatives, projects and operational activities as required
• Handle confidential and sensitive information with professionalism, discretion and sound judgement
• Contribute to the efficient operation of the Executive Office and the broader objectives of the HSU

Success in this role

You will bring:

• Strong organisation skills and the ability to manage competing priorities in a busy office environment
• A professional, responsive and calm approach when supporting senior leaders
• Clear and confident communication skills, with the ability to build positive working relationships across the organisation
• Strong attention to detail and a high level of accuracy in your work
• Sound judgement and discretion when handling confidential or sensitive information
• A proactive approach, with the ability to anticipate what needs to be done
• Flexibility and adaptability when responding to changing priorities, deadlines and executive requirements

Skills and experience

The successful applicant will have:

• Demonstrated experience in an administrative, executive support or office coordination role
• Experience coordinating diaries, meetings, travel arrangements or similar administrative activities
• Experience preparing correspondence, documentation, records or administrative materials
• Demonstrated proficiency in Microsoft Office and contemporary office technologies
• Strong written and verbal communication skills
• Experience liaising with internal and external stakeholders in a professional environment
• Experience supporting meetings, events or administrative processes

Location

This position is based at the HSU Head Office in Sydney CBD.

Remuneration

• $98,022- $103,222 + 12.5% employer superannuation contributions

Employee benefits

• Attractive employment conditions, including access to an RDO system, Religious Leave, Study Leave, Reproductive Health and Wellbeing Leave, Birthday Leave and Travel to Work Payments
• A supportive Health and Wellbeing program
• Access to Staff Training and Development funding
• Generous Salary Packaging arrangements
• The opportunity to work in a values-driven organisation that supports health and care workers across NSW, ACT and QLD

next steps

To submit your application, please click 'Apply Now' by COB on the closing date.