Administrative Assistant

KEY RESPONSIBILITIES & TASKS

• Liaise with the Accounts Manager regarding all client financial matters, taking direction and following instructions and procedures as required.
• At the direction of the Accounts Manager investigate and pay accounts as necessary
• Liaise with Social Security (and similar organisations) regarding client’s welfare.
• Distribute incoming mail to appropriate staff, record and send all outgoing mail.
• Co-ordinate general day-to-day office administration including all non-clinical enquiries, filing, travel arrangements, maintenance of mailing lists etc.
• Coordinate kitchen resources, room preparation and booking for meetings.
• Order stationary as required. Prepare a list of goods as approved by management, which will include food and stationery requirements.
• Collect data and manage records as directed by the Operations manager/Deputy CEO
• Assist with the organisation of special management events.
• Prepare correspondence and reports as required, including newsletters and liaise with printers.
• Minute taking at relevant staff meetings e.g., General Staff meetings.
• Send Thank-you letters for donations of furniture etc. as required.

A position description is attached.