Global Voices's logo

Delegations Manager (Voluntary Position)

Global Voices
  • Reports to: CEO
  • Duration of Position: 18 months (with the possibility of extension)
  • Working Hours: 15 hours per week (on average)
  • Remuneration: $150 per week stipend, all travel expenses covered
  • Requirements: Aged 30 or under
  • Start Date: December 2023 / January 2024

Organisation Overview

Global Voices is an independent, youth-led and run, not-for-profit organisation with the mission to develop Australia’s future leaders in diplomacy, policy and advocacy through practical internationally-orientated experiences. Since our founding in 2011, we have supported over 285 young people to attend over 70 international summits. These summits range from official United Nations conferences, Y20 Summits, OECD, World Health Organisation, and World Bank meetings.

Position Outline

This is an exciting role for a passionate, self-motivated individual who is interested in global diplomacy and wants to gain experience leading delegations of young people to domestic and international conferences. The Delegations Manager is responsible for recruiting high performing individuals into our delegation cohorts, organising and coordinating the delegations themselves, leading the delegations to international conferences, and coordinating the Policy Fellowship program.

Global Voices is seeking applications from a young person (30 or under) who is able to contribute to a high performing team, mentor the Global Voices Policy Fellows to achieve high standards and outcomes, and work confidently to overcome unforeseen challenges.

The ideal candidate will have a work / study / interest background in two or more of the following topics:

  • Environment / climate change
  • Health
  • Development / Economics
  • Technology
  • STEM
  • Gender Equality

Position Requirements

  • Australian citizen, permanent resident, or permanent humanitarian resident aged 30 or under
  • Be willing and able to commit to the flexible nature of the role, with additional outside office hours and weekends (up to 15 hours per week).
  • Be willing and able to travel to a 3-day Canberra Briefings program twice a year, in April/May and September. Be able to travel to international conferences at least three times a year.
  • Be prepared to commit to the role for the entirety of the 18-month contract. Have your own laptop, smartphone and reliable internet.

Position Responsibilities

  • Managing the planning, administration and logistics as required of organising international delegations to multilateral events.
  • Building strong relationships with domestic and international stakeholders including other NGOs, Federal Government departments, senior government officials, diplomats and leading academics. Selecting high performing individuals for delegations, through managing the application process and conducting interviews.
  • Liaising with the relevant secretariats for each of our delegations, on matters such as logistics and accreditation, as well as organising travel and accommodation.
  • Coordinating the daily schedules of multilateral events, through organising relevant meetings and events in person or virtually.
  • Creating and contributing communications and marketing materials for the organisation's website, social media accounts, and broader publication.
  • Preparing summary reports and proposals for future conferences.
  • Mentoring and motivating delegates to maintain a high level of involvement that meets the high standards of Global Voices.
  • Providing multiple rounds of high quality feedback on a tight timeline for media, blog and policy written by delegates.
  • Assisting the organisation with various administrative functions, as required.
  • Staying informed of the latest political, diplomatic and academic developments in areas related to the delegations you are managing at the time.

Key Selection Criteria

Excellent written and verbal communication skills:

  • Ability to prepare letters, emails and reports using clear, concise and grammatically correct language.
  • Able to tailor communication styles according to audience and competently present program information to stakeholders.

Excellent interpersonal skills:

  • Ability to develop and manage relationships with key stakeholders and work efficiently and professionally in a small team environment

A high degree of emotional intelligence:

  • Ability to pick up on subtle communication cues, communicates effectively to achieve desired outcomes, actively listens, is able to have difficult, yet constructive, conversations when required

Demonstrated leadership skills:

  • Experience providing mentoring and creating opportunities for young people, especially on the world stage is highly desirable

Excellent public policy knowledge:

  • A well developed ability, or ability to drastically and independently up-skill, to mentor young people in policy development
  • A strong understanding, or capacity to drastically and independently up-skill, in domestic and international relations

Strong organisation and time management skills:

Ability to manage competing priorities and deadlines and to confidently adapt to changing circumstances

Project management skills:

  • Demonstrated experience displaying initiative, ambition and vision, with the ability to work independently to achieve project outcomes

Other Criteria:

  • A willingness to learn and further develop skills and experience, by seeking out, accepting, and implement constructive criticism and recommendations for improved outcomes
  • Willingness to ensure delegations’ and individuals’ compliance with all organisational health and safety programs and requirements.
  • Strong background or interest in at least two of the following areas:
    • Environment / climate change
    • Health
    • Development / Economics
    • Technology
    • STEM
    • Gender Equality


The successful applicant for this role will work within our Executive Team, which consists of young professionals who manage studies or other full-time work alongside their role at Global Voices. This role is voluntary in nature, however it presents a unique and exceptional professional development experience that will build your communication, organisation and leadership skills, enables you to develop unique and high-value networks, and provides high-level international experience and global awareness.


  • Modest weekly stipend
  • Participation in Canberra Briefings program
  • Participation in high-level multilateral conferences
  • Attendance at Global Voices Alumni events and networking opportunities
  • Fully funded national and international travel (where permissible)
  • Coverage of airport transfers, meals and incidental costs whilst on delegation

Application Process

To apply please click the "Apply Now" button.

Please attach the following documents:

  • A cover letter addressing the key selection criteria (no more than two pages)
  • A copy of your CV/Resume (with contact details of at least 2 referees who have supervised you or managed you directly)
  • A pre-prepared writing sample on the broad topic of environment, climate change, health, development/economics, STEM or gender.
    • This could take a range of forms, including opinion piece, university thesis, publication, or a bespoke piece for this application.

Shortlisted candidates may be invited for an interview before applications close. The successful applicant will be subject to a 3-month probationary period and will work closely with the outgoing Program Manager, CEO, and Executive Team to ensure all aspects of the role are handed over successfully.

If you have any questions regarding the role, please email your inquiries [email protected] using the subject line: Delegations Manager (Voluntary Position) enquiry via EthicalJobs.

How to apply

This job ad has now expired, and applications are no longer being accepted.

Email me more jobs like this.