• Do you want to do work that really matters? Help us end avoidable blindness
• Full time role based in Darwin or Queensland (Flexible work from home arrangements available)

ABOUT THE FRED HOLLOWS FOUNDATION

The Foundation is an international development organisation working to prevent blindness and restore sight. We continue to carry on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation has grown to work in more than 25 countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realising our vision of a world in which no person is needlessly blind or vision impaired and Indigenous Australians exercise their right to sight and good health.

THE OPPORTUNITY

Providing operational support to the Indigenous Australia Program Team, the Business Support Officer is accountable for general office, financial & Program administration functions. The position is the coordination point between the global business operations team and the local country team. It is also the first point of contact for internal and external guests, visitors and enquiries to the office and Program.

KEY RESPONSIBILITIES

Office Support:

• Purchase and coordinate office supplies including first aid kit, IT equipment, stationery, furnishings etc.
• Act as liaison with global Business Services team for local office and team requirements.
• Maintain office Key Register, Merchandise Register, Mail and Freight and Uniform Register

Travel & Security Coordination:

• Provide security briefing and ensure the security manual remains up to date.
• Coordinate group logistics, travel and accommodation for country team, visitors and meetings including, but not limited to, visas, medical and other travel documents for travelers leaving or entering the country.
• Ensure incident reports are completed and submitted in a timely manner.

Administrative Support:

• Oversee Coordination of procurement functions to ensure appropriate suppliers and vendors successfully fulfill the needs of FHF and partners through the provision of goods and services in line with FHF standards of governance.
• Liaise with and assist the global IT service desk to fulfil local IT support needs for the office and staff.
• Coordinate internal Program Events Planning for IAP Meetings/Workshops/Events/Catering etc.
• Manage the operations manual to ensure accuracy and relevance.
• Assist staff with travel arrangements, including car hire, cab fares, flights, and accommodation bookings.

Finance Administration:

• Prepare and process requisitions for the country team in iPOS
• Work with global finance team to ensure timely payment of invoices.
• Process purchase orders
• Maintain and update Program yearly Budget Booklet
• Maintain and update Accrual and Forecast excel record

Relationship Management:

• Foster positive relationships with staff, volunteers, visitors, and providers to support the smooth and efficient operation of the country team.

WHAT YOU’LL NEED TO SUCCEED

• Providing administrative support and managing an office and remote team members
• Working with the Microsoft office suite including Outlook calendar management.
• Use of publishing platforms
• Working as part of a team
• Purchasing, general accounts and finance

How we recognise your contribution

Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered. Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you. Including:

• Generous salary packaging, we provide access to not-for-profit salary packaging options, which will increase your take home pay.
• Flexible work environment, we focus on output, not hours and enable you to prioritise your health and wellbeing
• Generous leave allowances
• Ongoing commitment to your continuous learning and career development, through tailored leadership and professional development programs, and focused development conversations.

To find out more about our benefits click here

APPLICATIONS

Please apply directly using the "Apply Now" button. Your application should include a CV and, preferably, a cover letter that outlines your interest in the role and addresses the key criteria listed in the “Key Responsibilities”, and “What you need to succeed” sections of the advertisement.

Applicants for this role must be of Aboriginal and/or Torres Strait Islander decent, identify as being Aboriginal and/or Torres Strait Islander and be accepted in the community as such.The filling of this position is intended to constitute a special/equal opportunity measure under section 8(1) of the Racial Discrimination Act 1975 (Cth), and s 57 of the Anti-Discrimination Act 1996 (NT). The position is therefore only open to Aboriginal and/or Torres Strait Islander applicants

The Fred Hollows Foundation is committed to protecting the rights of children and community partners in all areas where we work. Applicants are advised that The Foundation reserves the right to conduct police checks and other screening procedures to ensure we maintain and promote a child safe environment.

Please note: We will not be accepting CV’s via agencies for this role.

A position description is attached.