• Full time or 4 days a week
• Salary package to be negotiated dependent on experience

Work in a team that makes a difference!

With offices in Australia and overseas, Earth Systems is a growing environmental and sustainability consulting group that is seeking a highly motivated office manager, who is passionate about their work and possesses outstanding communication skills.

Earth Systems develops and implements innovative and effective environmental, water, energy and sustainability solutions, providing specialist advice and hands-on capabilities in a diverse range of areas related to environmental management.

We are seeking an enthusiastic, adaptable and personable Office Manager to join our team in Hawthorn, Melbourne and help develop our business. This position offers a wide variety of work, the opportunity to develop new skills and be a part of a company that works to achieve positive environmental and social outcomes in Australia and overseas.

The applicant should have:

• Extensive administration experience including reception and HR.
• Be able to work independently as well as in small, tight knit groups.
• An interest or prior experience in the environment industry.

Position Description:

• Design, improve, coordinate and implement business administration systems across the business.
• Manage Accounts Payable and Receivable for the Australian operations.
• Assisting our bookkeeper / accountant with accounts maintenance and reconciliation, ATO and Payroll Tax, and superannuation payments and reporting.
• Manage the renewal of insurance policies and ASIC compliance.
• Manage paper and digital filing of office administration information.
• Manage inventory and procurement of office stationery and equipment.
• Assist the Managing Director with human resource management and systems development, the implementation of OH&S policies, and risk management policies and procedures.
• Assist the Managing Director with strategic company initiatives.
• Field and direct incoming company enquiries.
• Support the management of IT systems, websites and internal processes.
• Assist the Managing Director with regional office communication and systems.
• Foster a harmonious and effective company environment.
• Provide support to our general project and consulting activities.

Key Selection Criteria:

1. At least two years relevant administration experience including reception, or a tertiary qualification in business administration or commerce.
2. Experience in financial administration systems such as payroll, bookkeeping, accounts receivable/payable, financial reporting & analysis.
3. Experience in continuous improvement of business practices such as financial budgeting, HR, OH&S, team development & office morale.
4. Some marketing experience in developing marketing material, desktop publishing and product marketing.
5. Excellent communication and interpersonal skills, both written and verbal.
6. Sound computer skills in MS Office, G Suite
7. Experience with IT would be highly advantageous
8. Previous experience or an adaptable approach to learning new programs such as InDesign, Photoshop, Illustrator would be advantageous.
9. Experience of website maintenance would be beneficial but not required.
10. Demonstrated ability to meet deadlines and satisfy company, project and client requirements.
11. Ability to take ownership and be accountable for work produced.
12. Strong attention to detail and commitment to quality control.

How to Apply

We want to hear why you are the right fit for this role! Interested applicants should click Apply Now to submit their cover letter and resume.