• Based at either our Melbourne, Burwood Campus or our Geelong, Waurn Ponds Campus
• Full-time and fixed term until June 2024
• HEW 5 $74,148 - $83,163 + 17% Superannuation (pro rata)

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

The Deakin Research Integrity Unit (part of Deakin Research) is responsible for the central administration of the Australian Code for the Responsible Conduct of Research, and for required approval processes in relation to research involving animals, humans and genetically modified organisms, on behalf of the Deputy Vice Chancellor (Research).

Reporting to the Human Research Ethics Adviser, this position sits within and works closely with the Human Research Ethics team, a friendly, supportive, fast-paced, and integrity-focused team. We’re seeking someone who can facilitate the efficient and effective processing of Human Research Ethics applications through supporting Deakin’s Human Research Ethics Committee (DUHREC), Faculty administrative staff and with researchers and students seeking human ethics approval.

Your key responsibilities will include:

• Provide high level administrative and secretarial support to DUHREC.
• Consult with available sources to gather relevant information and seek the expertise and advice of other people as appropriate.
• Understand local processes, prepare standard documents, assist in the compilation of required external and internal reports, maintain and manage records, regularly track progress of work tasks and identify key issues.
• Deliver effective and efficient outcomes and outputs against team and operational work plans.
• Recognise the importance of teamwork and of effective communication amongst team members and build rapport within immediate team in ways that are respectful and inclusive of others.
• Clarify expectations and respond promptly to requests, queries, or complaints to ensure stakeholder needs are met to agreed standards and timelines.
• Build productive relationships with a diverse range of existing stakeholders and actively seek to maintain positive relationships.
• Provide high level general advice to DUHREC and staff and students on the use of human participants in research in accordance with legislative requirements and University policy.
• Present information in a clear, structured, concise and tailored way by focusing on key messages and check that messages are understood and meet audience needs.
• Implement and monitor a wide range of administrative tasks associated with human research ethics, to ensure the efficient management of human research ethics within the University.
• Provide support to the Human Research Ethics Adviser as required.
• Generate new ideas and shares those ideas with others in the work area to improve process and practice.
• Any other duties as directed, commensurate with the scope and classification of the position.

Selection Criteria:

Qualifications and experience

• Completion of a degree or an equivalent combination of relevant experience and/or education/training.
• Experience in high level administration involving complex documentation in a large organisation with detailed structures, policies and procedures.
• Experience in a high-pressure, diverse environment, involving online, face to face, telephone and written communication.
• Experience with confidential documentation/matters.
• Experience in Microsoft Office (Outlook, Excel, Word), MS Teams, Zoom, database/information systems.
• Experience with Research Master database *Desirable
• An understanding of research integrity matters and/or experience with human research ethics committees (HRECs), issues and/or guidelines *Desirable

Capabilities

1. Planning and Organising: Plans, analyses and co-ordinates the delivery of projects while balancing priorities and resources.
2. Analysis and Problem Solving: Sources relevant information; identifies problems and offers sustainable practical solutions.
3. Continuous Improvement: Proactively improves the efficiency and quality of existing materials processes and systems.
4. Collaboration: Proactively supports working together, shares ideas and provides constructive feedback; respects and values others.
5. Service Culture: Considers other perspectives in making decisions and providing advice; strives to exceed expectations.
6. Consulting and Advice: Provides expert and valued advice; supports achievement of outcomes for stakeholders.

SPECIAL REQUIREMENTS

• Drivers Licence
• Working with Children Check (refer to Recruitment Procedure)
• National Police Record Check (refer to Recruitment Procedure)

Please submit your updated resume and a cover letter addressing all selection criteria listed in the position description including special requirements in your application.

For a copy of the position description, please see the attachment below.

For a confidential discussion regarding this position, please contact Kate Ferris, Adviser, Human Research Ethics via [email protected] using the subject line: Administrator - Human Research Ethics - Burwood / Waurn Ponds enquiry via EthicalJobs.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.