We are looking for someone who knows how to handle multitasking with efficiency, who values working in a small team, and who is passionate about investing in Common Grace to be a well organised movement. If you are a well-organised person who loves to get things done, and interested in working for a not-for-profit organisation that pursues Jesus and justice, then this could be the role for you.

The Finance and Administration Officer is to conduct all bookkeeping tasks to ensure the smooth and efficient processing and reporting of Common Grace’s finances, and to help support the Fundraising team deliver quality supporter care to Common Grace’s donors and partners. The Finance and Administration Officer also provides administration to assist with the business operations of Common Grace; including assisting with risk management, WHS, internal reporting, auditing and governance, event coordination, and documenting procedures.

Key Responsibilities

Finance

• Recording transactions such as income and expenses, and reconciling them to the chart of accounts and bank statements.
• Paying vendor invoices and tracking bank account balances.
• Invoicing and receipting vendors and donors.
• Producing various financial reports.
• Preparing various financial statements showing business income and expenditure.
• Prepare and maintain all payroll including documentation, processing, and payment.
• Managing employee expense claims.
• Conducting daily banking activities.
• Perform role of Bank administrator managing relationship with Bank.
• Managing the preparation and payment of insurances, BAS, and superannuation.

Administration

• Exporting bank transactions and uploading into Common Grace’s CRM
• Managing the quarterly superannuation and ATO reporting
• Managing business supplier accounts and updating suppliers of any changes to core business information.
• Assist in documenting financial processes, procedures, and policies to support the growth of the organisation.
• Manage the administration of Common Grace’s technology, including Google Account.
• Providing database support, such as to assist with data cleansing, creating new supporter records, and reconciling the revenue recorded in the database with the bank statements.
• Where requested, support the Common Grace team in setting up internal meetings and taking minutes.
• Purchasing office equipment, and managing equipment register.
• Support the team with event coordination.
• Be the key point of conduct for Workplace Health and Safety issues, including managing the WHS register.

Essential Criteria

• Excellent self-organisation and time-management, with an ability to manage multiple deadline driven tasks
• Self-motivated to complete tasks in a timely manner
• Excellent attention to detail
• Proven ability to work well in a team environment
• Demonstrated integrity and ability to work with personal and sensitive information.
• Ability to work remotely, with minimal supervision
• Excellent data-entry skills
• Experience as a bookkeeper
• Understanding of financial reporting requirements
• Identify as a Christian or follower of Jesus
• Support the vision of Common Grace in pursuing Jesus and justice

Desirable Skills/Experience

• Certificate in Bookkeeping or Degree in Finance or related area of study
• Experience in WHS
• Experience using accounting software e.g. XERO
• Experience using a customer relationship database, like NationBuilder
• Good with technology
• Ability to solve problems, ideally IT related issues.
• Experience using Excel
• Ability to turn work processes into written procedural documentation

About Common Grace

Common Grace is a movement of individuals, churches and communities pursuing Jesus and justice together for the flourishing of all people and all creation. We are animated by a vision of the good that God intends for Australia and we are committed to pursuing love, beauty and grace to help this be realised today.

Common Grace is operated by a small team located all around Australia and is led by the perspectives of Aboriginal and Torres Strait Islander Christian leaders.

Common Grace seeks to inspire followers of Jesus to be equipped and mobilised to take meaningful and collective actions for justice to bring about change in Australia. Together we are raising a gracious public voice on issues we believe will move Australia to become more welcoming, safe, generous, and gracious.

Why work for Common Grace?

Common Grace is a place of warm welcome, with a committed and passionate team working collaboratively together to lead thousands of people to be inspired, equipped and mobilised to take action for justice in their everyday lives. It is a place where your unique skills and experiences are a gift to the organisation.

At the heart of the Common Grace team is a deep commitment to the vision and mission of Common Grace and a care for each other. We value relationships, work-life balance, celebrating each other’s strengths, and compassion towards ourselves and each other. While there’s always lots to get done, the team takes regular moments to care for one another, pray, connect and encourage each other.

Common Grace believes that its employees can be productive no matter where they work, and embraces the benefits of a team that all work remotely.

As a Christian not-for-profit organisation, Common Grace is a place where you can have a job with deep purpose. Your personal faith in Jesus, and heart for justice is encouraged and put into action.

For any further information about the role or recruitment process please contact the team at [email protected] using the subject line: Finance and Administration Officer enquiry via EthicalJobs.

We seek to be a gracious and diverse workplace, in which people of different backgrounds, genders and ages work together. We are committed to equal opportunity and the creation of an inclusive workplace. Common Grace’s recruitment and selection procedures and checks reflect our commitment to the well-being and protection of children.

At the centre of what justice means in an Australian context is truth-telling about our history and we therefore strongly encourage Aboriginal and Torres Strait Islander people to apply.

People with lived experience in one or more of Common Grace’s four key justice areas are also strongly encouraged to apply.

A position description is attached.