PURPOSE

The purpose of the Office Manager is to manage and coordinate office administration operations and procedures, including overseeing office maintenance, finance administration, Reception, purchasing and supplies, day-to-day IT support and administrating the provision of basic Human Resources services.

RESPONSIBILITIES

• Managing and supervising all the administrative activities that facilitate the smooth running of the office, including IT support, office equipment and materials, and purchasing of supplies;
• Providing finance administration support to the CFO including payroll, invoicing, staff expenses and accounts receivable/payable;
• Managing internal events including staff events, training events, volunteer events;
• Basic human resources administration, such as recruitment administration and onboarding new staff, time sheet and leave processing, and managing WH&S compliance;
• Undertake and continue to maintain First Aid certification and manage workplace first aid requirements;
• Supporting internal communications including Zoom and Teams and information sharing;
• Managing incoming phone calls to The Centre, responding to enquiries and redirecting as necessary;
• Providing secretariat support to the Board and committees;
• Overseeing reporting and compliance;
• Supervising The Centre’s volunteers; and
• Providing Administrative support to the CEO and Deputy CEO.

QUALIFICATIONS

• Tertiary studies in Business Administration or similar discipline, and/or relevant experience.

SKILLS, QUALITIES AND EXPERIENCE

• Strong managerial, organisational, and administrative skills;
• Highly developed written communication skills;
• Exceptional communication and people skills;
• Advanced in The Microsoft Suite, including word, excel, Dynamics 365;
• Experience with Conferencing systems Zoom and Teams;
• Intermediate to advance in MYOB and/or Freshbooks (or similar software);
• Ability to work as part of a team; and
• Attention to detail and high level of accuracy.

This is a full-time role with flexibility to work from home on Mondays and Fridays where possible.

We are a committed and close-knit team of staff and volunteers with a passion for what we do. If this sounds like a role where you will thrive, please send us your resume and a cover letter telling us why this is the job for you. If you need more information, please contact Tamsin by email [email protected] using the subject line: Office Manager enquiry via EthicalJobs.