Cancer Council NSW is Australia’s leading cancer organisation and our vision is to change the path of cancer and make sure no one walks alone. We are dedicated to meaningful careers where you will not only change the lives and futures of people affected by cancer, but you will work in a multi-award awarding winning culturally connected environment.

About us

Cancer Council NSW (CCNSW) is a community funded and focused not for profit. We are the largest cancer charity in NSW and our point of difference is that we work across every area of every cancer, from research right through to support.

At CCNSW we understand that nothing feels better than doing work you really care about. As Australia’s leading organisation supporting all people impacted by all cancers, we understand how good it feels to make a difference. We know that almost 1 in 2 Australians are affected by cancer during their lifetime, by joining the passionate team at CCNSW you’ll know that each day the work you’re doing will positively impact people in your life and Australia.

Together, we will work towards our goal of a cancer free future, while at the same time encouraging you to get the most out of your life with a supportive environment anchored in flexibility, physical and mental wellbeing to bring out the best of what makes you uniquely you. CCNSW we’re here for meaningful careers that feel good.

About the team

The People & Culture (P&C) division work with the business to deliver valued people solutions that drive CCNSW outcomes through:

• Attracting, retaining and developing a workforce of talented and diverse individuals in support of the CCNSW purpose;
• Building the capability of our leaders and managers to demonstrate innovative and effective leadership and management practices; and
• Creating a safe, supportive, and equitable work environment which sustains high levels of engagement, empowerment, commitment, and accountability.

About the role

This role will be part time, 3 days per week, on a maximum term contract for 12 months. The role’s preferred days are Monday, Tuesday and Wednesday.

The HR Systems Coordinator role supports the end-to-end processes of the employee life cycle across the organisation through coordination and maintenance of all workforce-related activities, providing administration and technical support. The role furthermore ensures the maintenance of HR related systems, manages relevant administration tasks and assists in ensuring data integrity.

Key responsibilities of the role

• Oversee the management, maintenance, and optimisation of HR related software and systems.
• Ensure the accuracy, integrity, and security of employee data within HR systems, including regular audits and system updates.
• Supporting the People Lead, Capability, Learning & Development, in managing the end-to-end program experience of training events, including the coordination of orientation training.
• Facilitating the induction and orientation processes, including meeting (virtually or face to face) new employees and volunteers to ensure they are informed on organisational policies, procedures and systems.
• Managing administration tasks including processing invoices, ordering catering for specified events, coordinating workshops or training sessions and facilitating invitations or setups.
• Provide end-user support for HR systems, including troubleshooting issues and delivering training including assisting stakeholders with adhoc reports related to employee information
• Identify opportunities for process enhancements and system upgrades to streamline HR operations. and improve user experience.
• Assist with testing and implementing new system features, updates, and integrations to ensure effective deployment and functionality.
• Support compliance with HR-related laws and regulations by ensuring systems are configured to meet legal and regulatory requirements, guided by the People Experience Partner.
• Maintain and update HR system documentation, including process flows, user guides, and training materials.
• Assist in HR systems-related projects, ensuring projects are completed on time and within scope.
• Work in partnership with the People Experience Coordinators to assist with the recruitment process for employees to ensure a positive candidate experience including screening candidates and issuing contracts.
• Monitor and support managers with the compliance and auditing processes for employees not limited to; mandatory e-learning and development courses, immigration & Modern Award requirements, recruitment-related checks, as well as keeping up to date with legislative employment and training requirements.
• Provide support for end-to-end coordination of internal programs and processes including assisting with any development, delivery and evaluation e.g. recognition programs, learning and development programs, performance and development cycle activities, engagement surveys, annual remuneration review
• Lead in all aspects of the recruitment cycle
• In partnership with the internal payroll team, provide support for the accuracy of the fortnightly payroll and ensure documentation is submitted in a timely manner.
• Manage the collation and reporting of the information including exit interview processes and references.
• Continuously improve, maintain and coordinate HR resources including forms and templates in a proactive manner, coordinating with team members as required.
• Provide Learning Management System (LMS), workforce recruitment systems and support training, uploading content and running of the system.
• Supporting with destruction of employee files as per the Privacy Act and Data & Retention Policy/Schedule.

About you

Essential:

• Tertiary qualifications, such as business and/ or human resources or equivalent demonstrated relevant experience. Previous experience in a Human Resources Coordinator or similar HR role.
• Strong understanding of, and ability to apply, Modern Awards and Industrial Relations legislation.
• Experience in using a range of learning solutions, including e-learning, and learning management systems, preferably Employment Hero, CultureAmp and Go1.
• Experience with recruitment.
• Exceptional verbal and written communication skills, with demonstrated experience preparing HR correspondence, as well as presenting to an audience.
• Demonstrated ability to identify and develop ongoing relationships/partnerships with key stakeholders to support achievement of objectives both external and internal to the organisation.
• Strong attention to detail.
• Demonstrated high level customer service skills.
• Proficiency in MS Office.
• Ability to juggle competing priorities with excellent time management and organisational skills.
• Ability to work equally effectively in team environments as well as on tasks which require high levels of initiative, autonomy and independent action.

Desirable:

• Interest and experience in supporting L&D activities within an organisation.
• Intranet editing experience (SharePoint).
• Experience in system integration and HRIS management.
• Reporting and data integrity experience.

About the benefits

• Generous salary packaging options that can increase your take home pay by paying certain expenses using pre-tax dollars up to $15,900 a year.
• Recognised for Voice Project's 2021 and 2023 "Best Workplace" Award.
• Additional performance-based leave available.
• Work for purpose and know that your work fosters an engaged, diverse and culturally aware organisation.
• Discounts available for everyday expenses such as private health, retail and fitness

CCNSW is an inclusive place to volunteer and work. We embrace diversity, celebrate our differences, and inspire each person to be their authentic self at work. As we strive to represent the communities we serve, we welcome and actively encourage applications from Aboriginal and Torres Strait Islander people and other diverse groups.

If you require any adjustments to submit your application, please get in touch with us at [email protected] using the subject line: Recruitment & Systems Coordinator enquiry via EthicalJobs.

Apply online by visiting our website directly, click the "Apply Now" button and then submit your cover letter and resume.