Cancer Council NSW is Australia’s leading cancer organisation, and our vision is to change the path of cancer and make sure no one walks alone. We are dedicated to meaningful careers where you will not only change the lives and futures of people affected by cancer, but you will work in a multi-award awarding winning culturally connected environment.

About us

Cancer Council NSW (CCNSW) is a community funded and focused not for profit. We are the largest cancer charity in NSW and our point of difference is that we work across every area of every cancer, from research right through to support.

At CCNSW we understand that nothing feels better than doing work you really care about. As Australia’s leading organisation supporting all people impacted by all cancers, we understand how good it feels to make a difference. We know that almost 1 in 2 Australians are affected by cancer during their lifetime, by joining the passionate team at CCNSW you’ll know that each day the work you’re doing will positively impact people in your life and Australia.

Together, we will work towards our goal of a cancer free future, while at the same time encouraging you to get the most out of your life with a supportive environment anchored in flexibility, physical and mental wellbeing to bring out the best of what makes you uniquely you.

CCNSW we’re here for meaningful careers that feel good.

About the team

Cancer Council NSW comprises a number of divisions to deliver our mission, led by an executive team that report directly to the CEO. In addition, the CEO manages a number of internal and external relationships required to achieve organisational strategic objectives, this includes the Cancer Council federation, strategic partnerships with universities and research institutes, community, health and government agencies. The Executive Assistant role sits within the Office of the CEO and is essential in supporting the CEO and broader leadership team to effectively lead the organisation and deliver on our purpose.

About the role:

The role is a key enabler for the Office of the CEO, providing high level executive support to the CEO in a one-on-one working relationship.

The Executive Assistant serves as a liaison point and administration support to the executive management team.

This is a permanent role, ideally for 4 days per week, with the possibility of extending it to 5 days per week.

Key responsibilities of the role:

• Responsible for a broad range of administrative tasks for the CEO, including managing diary appointments, reports and/or presentations related to the CEO office, arranging detailed travel plans, itineraries and agendas.
• Plan, coordinate, draft and/or disseminate papers, correspondence, and presentations from the Office of the CEO, and exercise control over quality, accuracy and timeliness.
• Brief the CEO and provide support materials on issues, meetings, and forward agenda (including diary commitments), which may include those of a sensitive or confidential nature.
• Coordinate and support Executive team meetings including schedules, agenda preparation, minutes, delegation/oversight of tasks and actions arising.
• Work closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately and taking responsibility for any actions.
• Builds relationships crucial to the success of the organisation and manages a variety of special projects for the CEO office.
• Liaise with external supporters, donors, professionals, consumers and other stakeholders, appraising issues and concerns, and ensuring customised and appropriate responses, in collaboration with relevant teams, such as Communications.
• Maintain records (electronic & hard copy) and related systems for the Office of the CEO and prepare reports as required.
• Coordinate the design and content management of material on internal (SharePoint), Dougal and external websites, as related to the Office of the CEO.
• Manage the financial processes, payment of accounts and any other coordination related to accounts for the Office of the CEO.
• Coordinate logistics and support for meetings, visits, teleconferences, and workshops as required.
• Coordinate board and committee requirements on behalf of the CEO, working closely with the Company Secretary to manage actions required for board and committee meetings.

About you

Essential:

• Extensive experience working with senior management in an Executive Assistant capacity, preferably at CEO level.
• Superior communication and interpersonal skills with the ability to influence and effectively adapt to competing priorities.
• Experience in dealing with highly confidential and sensitive information.
• A well-defined ability to take initiative, problem solve and effectively manage stakeholder expectations.
• Experience in monitoring account expenditure and providing assistance for budget management.
• Excellent attention to detail and organisational skills.
• Demonstrated success in managing conflicting priorities to meet strict deadlines.
• Excellent diary management skills.
• The ability to work autonomously with limited supervision.
• Enthusiastic and highly motivated team player with a focus on action and implementation.

About the benefits

• Generous salary packaging options that can increase your take home pay by paying certain expenses using pre-tax dollars up to $15,900 a year.
• Recognised for Voice Project's 2021 and 2023 "Best Workplace" Award.
• A balanced organisational approach to WFH and office
• Additional performance-based leave available.
• Work for purpose and know that your work fosters an engaged, diverse and culturally aware organisation.
• Discounts available for everyday expenses such as private health, retail and fitness.

CCNSW is an inclusive place to volunteer and work. We embrace diversity, celebrate our differences, and inspire each person to be their authentic self at work. As we strive to represent the communities we serve, we welcome and actively encourage applications from Aboriginal and Torres Strait Islander people and other diverse groups.

If you require any adjustments to submit your application, please get in touch with us at [email protected] using the subject line: Executive Assistant enquiry via EthicalJobs.

Apply online by visiting our website directly, copying the following link www.cancercouncil.com.au/jobs then click on the role title and submit your cover letter and resume.

Please note, the health and safety of our people is a priority for us, our employees and volunteers are strongly recommended to be up to date with their COVID vaccination.