Role purpose:

This role is responsible for the oversight and coordination of volunteer dental programs administered by the Australian Dental Health Foundation. The ADHF National Coordinator works with a team of State-based Coordinators to deliver a suite of programs that are fit for purpose and deliver on the strategic aims of the Foundation.

ADHF Programs include: 

• Adopt a Patient
• Dental Rescue Days
• Rebuilding Smiles®

Team Leadership:

Provide governance, guidance, support and resources to the State and Program Coordinators (Team of 7, with 5 located interstate)

Recruitment of staff, performance review and KPI setting; leave approval; salary reviews; induction of new staff and training; car/expenses claims; other staff related issues

Reporting and meetings:

• Attendance and reporting to ADHF Advisory Board meetings (quarterly)
• Coordinate and attend Steering and Engagement Committee meetings, including preparation of Agenda, Minutes and Action sheet.
• Coordinate weekly State Coordinator meetings, including preparation of an Action sheet
• Provide a Quarterly Reports on national volunteer program activities to sponsors, supporters, donors, Advisory Board, ADA Federal Council and other stakeholders
• Provide a quarterly Report on volunteer program activities to the Steering Committee

Process and Quality:

• Work under the direction of the Advisory Board and Steering Committee to coordinate volunteer dental programs
• Produce, review, maintain and modify policies and operational procedures for volunteer programs and state activities
• Ensure State Coordinators are delivering programs that are consistent with national guidelines
• Undertake development and training as agreed for career and personal development

Marketing and Social Media:

• Managing content on social media channels – Facebook and LinkedIn
• Managing content on the website
• Responsible for the content of regular articles published in the ADA News Bulletin, State ADA branch publications and other media
• Coordinate the design and delivery of marketing material and merchandise
• Manage and promote attendance of team members and other ADHF representatives at external events

Relationship Management

• Primary point of contact for Sponsors and Supporters of the volunteer programs
• Preparation of Agreements with supporters/sponsors

Essential skills and knowledge:

• Exceptional administration skills
• Excellent time management and organisational skills
• Flexible ‘can do’ attitude
• The ability to work with minimal supervision
• Proactive, innovative and an enthusiastic team leader
• Ability to meet tight timeframes and manage a challenging workload in a professional and dynamic manner
• Proficiency in MS Office 365 suite of products
• Proficiency in WordPress

Qualifications and Experience:

• A background in managing programs of work within the not-for-profit sector, or experience in the dental industry or a professional Association, is an advantage.

A position description is attached.