This is an Aboriginal/Torres Strait Islander identified position which is a genuine occupational qualification and is authorised under section 14(d) of the Anti-Discrimination Act 1977.

An e-list will be created for other Admin Officer vacancies as they arise within the business.

Primary Purpose of the role

The primary responsibility of the Administration Officer is to assist in the delivery of high-quality legal support services to Aboriginal clients.

The position holder will be responsible to:

• Maintain the court attendance board/roster daily.
• Manage the reception area.
• Operate the office phone system between the hours of 9am-5pm
• Provide secretarial support services to solicitors.
• Organisation of client files for the next week’s court dates
• Input of statistical data into CMS database
• Liaise with professionals including police, public defenders, solicitors, court staff, corrective services, and other stakeholders.

Why join the ALS team?

At the Aboriginal Legal Service (ALS) you can make an impact. You will join a strong movement fighting for social justice and equity for Aboriginal and Torres Strait Islander people, families and communities.

Our focus is our people: the people we support and the people we employ. We offer a career you can be proud of and a place where you feel safe to be yourself. We invest in our people and appreciate the rich diversity of lived experiences, languages, and culture. 

Born out of a protest movement over 50 years ago, the ALS is an Aboriginal Community Controlled Organisation delivering high-quality, culturally safe legal and support services for Aboriginal and Torres Strait Islander people in NSW and the ACT. It’s an exciting time to be joining us. We recently received additional funding to deliver a range of new programs aimed at addressing systemic issues and driving structural reforms. This is creating significant opportunities for the ALS, our staff and communities. 

As well as the satisfaction of working in a job that really matters, we offer our staff benefits including:

• Not-for-profit salary packaging to reduce your tax liability and maximise take-home pay
• Annual leave loading of 17.5%
• Career and professional development opportunities
• Access to personal counselling for you and your family
• Additional paid leave of up to 6 days per year, paid parental and study leave
• Flexible work options – talk to us about how we can make this role work for you

About the Role

The Administration Officer will be responsible for:

• Manage the reception area.
• Operate the office phone system between the hours of 9.00 am to 5.00 pm and provide secretarial support services to solicitors.
• Provide word processing support using Microsoft Office Systems, including correspondence, preparation of briefs of evidence, subpoenas, affidavits, court reports and other documents.
• Maintain the court attendance board/roster daily.
• Photocopying and receipt, transmission and recording of communications.
• Ensure maintenance to office equipment and maintain a well presented and professional office.
• Assist clients with non-court matters and referrals.
• Maintain office standards for timeliness in the management of client matters.
• Demonstrate continuing respect and support for Aboriginal cultural practices in dealing with clients, their families, and communities.
• Work collaboratively as a team member with all other legal, field, and administrative staff to achieve
• Perform other administrative duties as required

About You

We’re looking for someone who brings:

• Identify as an Aboriginal and/or Torres Strait Islander person.
• Proven computer systems skills including Microsoft Word, Excel, Access, and Outlook and typing skills with a minimum of 35 wpm.
• Excellent phone manner and culturally appropriate communication skills when speaking with clients.
• Demonstrated organisational and time management skills and the ability to multi-task.
• Ability to maintain a high level of confidentiality and work independently in a team environment with limited supervision.

Pre-Employment Requirements:

ALS is committed to implementing safe recruitment practices. Your application may be subject to pre-employment checks such as reference checks, Working with Children (NSW) or Working with Vulnerable People (ACT) check, Right to work in Australia, COVID-19 vaccinations and National Police History check.

If you have questions about this role, please email [email protected], using the subject line: Administration Officer, Criminal / Civil / Family Law Practice - Flexible Location enquiry via EthicalJobs.