ABOUT THE ROLE

The Committee Secretary provides administrative support to the USU’s student experience committees e.g., Debates and Clubs and Societies and Working Parties, (as required). 

The Committee Secretary is responsible for upholding high standards of corporate governance by ensuring each student experience committee is operating in line with its constitution and other USU guidelines, meetings are effectively organised and minuted, and appropriate records are maintained.

The Committee Secretary is will also undertake ad hoc projects as per the Direction of the CEO, USU President and Head of Department - Student Programs.

WHAT YOU WILL DO

The primary responsibilities of this role include:  

• To co-ordinate agenda setting, in conjunction with Committee chairs and relevant staff members and distribute agendas and previous minutes for the prospective meetings 
• To attend and record minutes of committee meetings as per USU guidelines
• To undertake general administrative tasks as required
• To answer email and telephone enquiries in connection with committee activities
• Assist in the coordination of annual events as required
• Be familiar with procedures for C&S, Debates and other USU meetings
• To appraise, arrange, describe, supervise and store records of the USU’s Committees and it predecessors in accordance with USU’s archival principles

ESSENTIAL CRITERIA

• Demonstrated knowledge of the USU’s C&S and/or Debates programs
• Excellent attention to detail
• Excellent keyboard and typing skills
• Excellent and professional communication and interpersonal skills
• Excellent organisational skills
• Ability to maintain confidentiality
• Ability to be flexible regarding working hours to fit in with various meeting times, particularly in the evening

DESIRABLE CRITERIA

• Experience in administration of Committees and Meetings
• Previous minute-taking experience
• Current University of Sydney student
• Current USU member
• Knowledge and understanding of universities and university unions
• Knowledge and understanding of meeting procedures
• Knowledge of WHS issues relevant to work activities and work area
• Strong rapport with young people, particularly students
• Demonstrated understanding of customer service 

HOURS OF WORK

Approximately 8 hours per month 

THE PAY

$30.72 per hour + 11% Superannuation 

START DATE

Friday, 1 March 2024

HOW TO APPLY

The Health and Safety of our community is extremely important to us and so we ask that applicants are double vaccinated with a recognised COVID-19 vaccination and can show us their COVID-19 digital certificate or a medical contraindication exemption certificate.

You must have the right to live and work in Australia to apply for this job.

1. Please read the position description here carefully to assess your eligibility and suitability for the position before applying
2. Scroll down and complete our online application form below
3. Attach your resume. Please note that you cannot submit your application without attaching your resume

PLEASE NOTE: Once you have commenced your application you cannot save and continue at a later stage. 

ABOUT THE USU

The USU (University of Sydney Union) is a not-for-profit organisation, whose purpose is to be the heart of campus life and we have been doing that since 1874.
Led by a student board elected by our members, the USU provides events on campus such as WelcomeFest, festivals, events and parties. We also run an amazing array of programs, including an active volunteering program and a Language Exchange Program, to name a few. We support over 200 Clubs and Societies as well as operate bars, food and retail outlets across campus, providing great coffee, fresh affordable food, graduation gown hire and official USYD merchandise. 

Our Values

We are committed to promoting a workplace of equal opportunities. We promote healthy living and aims to protect the health and safety of staff, members and visitors to the University by providing a Smoke-Free Workplace. We do not accept unsolicited agency applications.

Due to the volume of applications received, shortlisted applicants will be contacted within approximately 4 weeks of the role’s closing date. 

PLEASE NOTE: Once you have commenced your application you cannot save and continue at a later stage.