Overview 

Victorian Greens Leader, Samantha Ratnam MLC, is seeking an enthusiastic person with strong administrative, communication and organisational skills to join her staff team as an electorate officer. This role will manage the day to day operations of the electorate office and assist with general enquiries from constituents concerning a wide range of community, social and political issues. 

Key Responsibilities 

The duties and responsibilities of the Electorate Officer include:

• Providing high level confidential secretarial, executive and administrative support services.
• Assisting with the day to day operations and management of the electorate office, particularly in the absence of the Member.
• Assisting with general enquiries from constituents and coordinating local campaigns concerning a wide range of community, social and political issues.
• Preparing reports, briefs and correspondence related to the business of the electorate, for the information and attention of the Member on an ongoing basis.
• Ensuring the Member is informed of developments within the electorate particularly during absences from the electorate on parliamentary business.
• Assisting the Member with the management of the accounts and Acquittal System records.

Selection Criteria

• A commitment to the Greens’ values and mission along with knowledge and interest in Victorian politics
• Demonstrated superior organisational and administrative skills to work effectively under pressure and manage competing priorities and deadlines
• Experience in managing information, communication and volunteers in a busy office
• Excellent communication, interpersonal and problem solving skills including the ability to hear from and liaise with individuals, community groups, government and non-government organisations
• Excellent writing, research and analytical skills including the ability to prepare correspondence
• Ability to work independently and a high degree of attention to detail
• Proficiency in contemporary office software and applications
• Experience in local campaigning is an advantage but not necessary

Terms of appointment

The position is under the terms and conditions of an Electorate Officer at 2.5 days per week by negotiation, for her office in Carlton.

The position is a fixed term contract until the 23rd of November 2018 with the potential for an ongoing contract.

Electorate Officers are employees of the Victorian Parliament, directly accountable to the Member in whose electorate they are employed. Electorate Officers have a main role in supporting the Member, a position which requires a high degree of loyalty, versatility and the ability to maintain confidentiality on behalf of the Member and those who contact the office.

Salary: $66,818 (pro rata) plus superannuation (9.5%). This is Grade 2 on Parliament of Victoria’s Electorate Officer Salary Scale.