About Resilient Lismore

Resilient Lismore is a dynamic, not-for-profit, charitable organisation dedicated to disaster recovery and community resilience in the Northern Rivers. As a medium-sized charity, we are committed to building resilience and providing support to individuals and families affected by disasters; contributing to the long-term recovery and well-being of our community.

Position Summary

Resilient Lismore is inviting applications from qualified and experienced professionals for the role of Finance Officer approximately one day per week, flexibility to increase in reporting periods.

Essential

• Minimum Diploma or Cert IV in an accounting discipline or at least 3 years hands on accounting experience with Incorporated Association Charity
• Demonstrated high level proficiency with Xero including the payroll function and Excel.
• The ability to prioritise work and meet deadlines independently
• Demonstrated high level skills and experience in budget preparation and financial reporting
• The ability to accurately prepare BAS, IAS, FBT and other reconciliations to required deadlines independently
• Excellent communication and interpersonal skills
• Competency in Microsoft Office Suite
• Understanding of WHS, EEO and ethical work practices.

Desirable

• Experience in working in the not-for-profit sector
• Lived experience in Disaster Recovery 
• A strong interest in Community Resilience and Preparedness. 

Working Conditions

Office-based or work from home with occasional travel for meetings 

Statement Of Duties

Financial Management:

• Ensure consistent implementation of accounting procedures
• Ensure sound management of accounting records, including ensuring security and file integrity
• Maintain and update the reconciliation schedule for all balance sheet accounts
• Prepare for Annual Audit, co-operate with Auditor and submit appropriate association reports
• Accounts Payable
• Maintain and update Suppliers’ records
• Categorise, apply project and publish from DEXT to Xero
• Record all transactions, including invoices, payment vouchers, cheques etc
• Review general ledger coding of invoices
• Reconciliation of payables with statements
• Follow up account queries
• Accounts Receivable
• Maintain and update Customers’ records
• Record all transactions, including preparation of invoices, receipts processing
• Review general ledger coding of invoices
• Reconciliation of receivables
• Follow up account queries and outstanding debtors
• Ensure all monies or payments received are banked on a regular basis
• Bank Accounts
• Maintain and update bank accounts
• Maintain and manage adequate cashflow
• Advise on investments
• Reconciliation of bank accounts
• Company credit cards
• Acquittal of credit cards
• Review expenses as per statements
• Follow up on outstanding expenses
• Account Reconciliation
• Asset Register
• Maintain and update Asset Register (Excel)
• Process monthly depreciation
• Reconcile Asset Register balances to general ledger
• Month end process
• Bank reconciliations
• Process general journals
• Process end of month adjustments
• Reconcile all balance sheet and income accounts
• Run initial reports to budget and check for unexplained variances
• Payroll
• Maintain a high level knowledge of relevant employment awards and legislation
• Process payroll in time for wages to be paid including leave taken and file STP report with ATO
• Prepare PAYG for ATO return
• Salary sacrifice arrangements – ensure the accuracy of salary sacrifice payment to third parties on behalf of staff and that they comply with policy and legislative requirements
• Superannuation – ensure all superannuation liabilities are paid by the due date
• Respond to staff queries
• Annual / Quarterly tasks as required:
• GST reconciliation including checking of entries for correct GST allocations
• Prepare BAS / IAS and FBT returns by their respective due dates
• Prepare PAYG payment summaries
• Prepare Workers Compensation annual statement
• Insurance:
• Maintain all current insurance policies in consultation with Director of Operations or Executive Director
• Claims management in consultation with Director of Operations or Executive Director
• Other
• Liaise with suppliers, clients, auditors and other external financial institutions
• Records management to ensure appropriate storage of relevant financial administrative and electronic files
• Monitor and advise on financial anomalies
• Prepare refunds due to clients
• Oversee financial duties of other staff
• Train finance relief staff
• Train staff in financial procedures
• Develop and give financial presentations to internal stakeholders as required
• Undertake other duties appropriate to skills and experience as agreed with the Director of Operations or Executive Director
• Reporting
• Prepare monthly financial reports including balance sheet, profit and loss, actual to budget, project budgets and explanations of reports
• Prepare financial acquittals for one off grants as required
• Attend Board of Management meetings on request of the Director of Operations or Executive Director
• Preparation of draft annual statutory accounts and funding acquittals
• Assist with preparation and review of annual project and operational budgets
• Assist with preparation of budgets for funding submissions
• Review funding contracts and submissions
• Support and advise the DOO or ED with financial and statutory information

Administrative Procedures

• Develop and update the financial policies and procedures of the organisation
• Assist in the development and updates of policies and procedures relating to employment terms and conditions
• Workers compensation
• Maintain workers compensation insurance
• Process workers compensation claims and reimbursements
• Maintain Finance Officer operations manual
• Staffing
• Maintain and update employee records
• Ensure legislative requirements are met

Professional and Ethical Practice

• Participate in training and other activities that promote ongoing professional development
• Maintain best practice in financial accounting and reporting
• Respond in a respectful manner at all times to clients, co-workers and staff of other organisations and agencies.
• Attend team meetings, participate in team decision making and contribute to the planning and review of procedures, policies and practices
• Participate in performance appraisals annually or as determined by the Director of Operations or Executive Director
• Follow the Code of Ethics and policies and procedures of the organisation
• Reflect on and assess personal performance on the basis of the goals of the organisation
• Uphold the good name and reputation of the organisation at all times
• Participate in supervision, team meetings and staff planning days