• Remote, working from home (excellent internet connection required). Occasional working in person will be required at a Melbourne CBD location.

About Inclusion Australia

Inclusion Australia is the national Disability Representative Organisation representing the rights and interests of Australians with an intellectual disability and their families. Founded in 1954, our mission is to work to make sure people with an intellectual disability have the same opportunities as people without disability.

Supporting the CEO and Operations Manager you will have oversight of organisation-wide inclusive financial and administrative processes and reporting.

We are a fully remote organisation and have staff based across Australia. We have a member organisation in each state across Australia, and a small team in the Northern Territory.  

Our work involves systemic advocacy and policy activities and delivering projects, information, and communication activities that advance the rights and interests of people with an intellectual disability and their families.

About the role

The Financial and Administrator Officer will report to the Operations Manager and is responsible for providing effective, efficient, and inclusive financial and administrative services to support Inclusion Australia. They are responsible for the Organisation’s day-to-day accounting and bookkeeping processes and procedures and assisting with monthly financial reporting to the Board. The role will also involve assisting with HR requirements and administrative support to other staff.

You may be required to perform other duties as directed from time to time to suit organisational requirements which are broadly consistent with your role. 

Duties and responsibilities

Operational:

• Maintain accurate account records using the accounting system.
• Responsible for data entry and bookkeeper functions.
• Process accounts payable and accounts receivable.
• Accurately carry out monthly reconciliation and job coding.
• Record creditor invoices and process them for payment in a timely manner.
• Prepare invoices as requested and follow up as required.
• Contribute to the preparation of the annual budget.
• Prepare accurate financial management reports to support the Operations Manager and CEO as required.
• Prepare accurate monthly reports, reconciliations and support compliance activities e.g. Activity Work Plan reports for various funded projects.

Financial:

• Assist with developing organisational and project budgets as required, including providing support in developing project budgets in support of grant applications.
• Preparation of cashflow forecasts
• Ensure that expenditure is controlled, appropriately authorised, and in line with budgets

• Prepare accounts in accordance with funding acquittal in conjunction with the Operations Manager and other compliance requirements with Senior Manager / Project Manager
• Contribute to and assist with the preparation of annual accounts and liaise with auditors as required.
• Collate completed timesheets and payroll information and prepare and execute fortnightly pay runs. and including salary sacrifice in accordance with procedures.
• Submit statutory returns including BAS, Superannuation etc.
• Assist with oversight on governance and compliance obligations.
• Prepare monthly accounts for Board and Finance Committee meetings.
• Accurately input financial data from source documentation including grant budgets, income, and expenditure for compliance reporting.

Administrative:

• Provide support to the Inclusion Support Officer in the delivery of their role.
• Work with staff across the organisation to provide general administrative support and assistance where needed.
• Provide support to managers with reporting to meet funding requirements.
• Assist with oversight on governance and compliance obligations.
• Assist management and staff with travel bookings and logistics.
• Provide HR support to staff, including assisting with timesheets, leave forms and general HR queries.

Selection Criteria – Essential

1. Formal accounting or book-keeping qualification.
2. At least 5 years' experience in a general accounting or book-keeping role with administrative skills for a medium-sized business or not-for-profit.
3. Excellent understanding of accounting principles including accrual accounting, reconciliations, general ledger journals, and financial reporting.
4. Solid experience with accounting software including payroll function and Microsoft Office programs especially Excel.
5. Experience with records management.
6. Ability to work autonomously, effectively managing own workload without continual guidance.
7. Accuracy and a keen eye for detail.
8. Strong written and verbal communication skills, including the ability to prepare and present management accounts and write clear, well-considered reports.
9. Sound problem-solving and decision-making skills.
10. Excellent interpersonal skills.
11. Positive and friendly attitude.
12. Commitment to improving processes and accessibility.

Selection Criteria - Desirable

1. Ability to work under pressure and to meet deadlines.
2. Experience working for a Non-Profit Organisation and an understanding of the reporting requirements to funding bodies.
3. Proficiency and experience with MYOB
4. Demonstrated ability to maintain confidentiality, privacy and appropriately deal with sensitive information.
5. Flexible and adaptable approach to work demands.
6. Ability to manage multiple tasks and prioritise.
7. Personal or family experience of disability.

We are looking to fill the role immediately. Please don't hesitate to submit your application.

A position description is attached.