The Infrastructure Sustainability Council of Australia (ISCA) is looking for a full time Team Assistant who will support our CEO, Board and Engagement team. Put your administration and organisational skills to use for NGO with a strong purpose in sustainability. Be part of a small yet dynamic team that are driving change and making a genuine impact in the infrastructure industry.

About ISCA

ISCA aims to improve the productivity of industry and liveability of communities through sustainability in infrastructure. ISCA is a member-based not-for-profit public and private industry council and is the peak industry body for advancing sustainability in infrastructure. 

ISCA is a valued membership organisation representing all key stakeholder groups associated with the infrastructure supply chain, and actively pursues engagement through advocacy, media, events, awards, collaborations and building the business case for sustainability in infrastructure.

Role and Responsibilities

The Team Assistant would report directly to ISCA's CEO and work closely with the Board, the ISCA team and senior industry stakeholders. The role is responsible for:

Team Assistant to the CEO and Company Secretary Administration

• Arrange and co-ordinate the CEO’s meetings and events, and maintain and manage their schedule, appointments and travel arrangements
• Coordinate ISCA Annual Governance calendar and organise the Board meetings and AGM
• Fulfil duties pertaining to minutes
• Coordinate preparation of the AGM and annual report
• Administration of Board governance compliance in accordance with the constitution, charter and the ACNC

General Administration and stakeholder information management

• Prepare and edit correspondence, communications, presentations and other documents
• File and retrieve documents and reference materials
• Monitor, screen, respond to and distribute incoming communications (shared)
• Answer and manage incoming calls (shared)
• Receive and interact with incoming visitors (shared)
• CRM entry and system maintenance

• Coordination of new member application forms and materials
• Streamlining processes, being innovative in how we can improve this
• Help-out with minor enquiries

General

• Maintain a high professional and ethical profile in accordance with industry and organisation standards
• Maintain a well-groomed and business-like appearance
• Ensure punctual attendance for all internal and external business commitments
• Participate in key result area and key performance indicator review processes to establish areas for improvement

Knowledge & Experience

Essential

• At least three (3) years’ experience as a Team Assistant (preferably with Company Secretary administration experience)
• A background in events, marketing and/or customer service
• Knowledge of standard office administrative practices and procedures

Desirable

• Suitable qualification in a relevant discipline
• Experience working in the infrastructure or construction industry
• Experience working in a not for profit organisation
• Experience working in a small team