• Max Term Part Time, 0.8 EFT flexible role, Feb 2025, Hybrid, Hawthorn
• Thriving Not for Profit, salary packaging, flexibility & wellbeing support
• Collaborative & highly supportive friendly team environment

About Us

Access Health and Community, with a 150-year legacy of compassionate care, is on a mission to build healthier lives together. Our team of over 400 dedicated employees and 200 volunteers, serves across 18 locations. We are thrilled to announce our upcoming merger with Inspiro, a trusted partner in community health. Inspiro, with a skilled team of 100, is dedicated to providing accessible, inclusive, and high-quality care in the Yarra Ranges. This merger strengthens our commitment to delivering exceptional care and opens up new opportunities for our team and the communities we serve.

The Opportunity

We are seeking a highly motivated Finance Officer to join our friendly and supportive finance team for affixed tern contract to Feb 2025. Reporting to the Finance Manager you will work in partnership with the Finance Team on Accounts Receivable and Payable, NDIS administration and related functions. The role includes all facets of the AR & AP functions, including but not limited to timely and accurate billing of Customers and Funders with a key focus on collections and management of the debtors ledger, maintaining accurate Contract Register, bank reconciliations, timely and accurate processing of payable invoices and managing weekly payment run, Supplier Statement reconciliations, liaising with private and institutional Customers, Vendors and Suppliers, general ledger reconciliations, and other month end reporting tasks.

This Part Time 0.8 EFT (30.4hrs) hybrid role offers the flexibility to manage your hours across the week to suit your work life balance and is based in Hawthorn.

Since this is a maximum term role until February 2025, for efficient NDIS Check clearance, we request that applicants with an Australian Passport only apply.

What you will be doing

Key Responsibilities

The primary purpose of this position is to ensure the smooth and timely administration of the Accounts function including, but not limited to:

• Recording of daily revenue from the banking sheets for all clinics and via various gateways and portals such as PRODA, Credit Cards, Tyro and Stripe
• Reconciling operating bank account on a daily basis
• Maintaining an up-to-date Contract Register and raising of invoices to Federal, State and Local government funding bodies in accordance with funding contracts
• Performing weekly/fortnightly billing and direct debit runs for HCP, NDIS, CHSP clients
• Monitoring of outstanding debt on a regular basis and ongoing collection with private and institutional clients to maintain a clean Debtors Ledger
• Managing NDIS debt collections and administration issues, including portal corrections, service bookings and manual claims in line with NDIS Guidelines and relevant regulations
• Download NDIS bulk payment file from PRODA, reconcile it back to AR ledger and apply payments
• Processing Supplier Invoices in a timely and efficient manner
• Preparing cash required listing for weekly payment run and timely submission for review
• Processing the payment run upon approval, uploading the payment files to bank, coordinating with signatories to approve and send-out remittances
• Monitoring AR and AP Inboxes and resolving Customer and Vendor queries in liaison with other business areas
• Perform end-of-month rollovers for AR and AP sub-ledgers and other reconciliations in line with month end reporting timelines
• Managing Petty Cash replenishment and reimbursement process for AHC

What you will bring

The skills and experience you will bring to this role as the successful candidate you will have:

Key Selection Criteria

• A relevant tertiary qualification such as administration, finance or commerce (Cert IV or greater)
• Minimum of 2 years’ experience in a Senior Finance role, ideally in a not for profit, disability or healthcare setting
• Minimum of 6 months’ experience with NDIS administration including Portal claiming and processing within a disability or health care service provider (essential)
• Prior hands-on experience with Bank Reconciliation and Debt Collection in an environment with multi system interfaces (preferably Attaché, Trakcare / Echidna)
• Prior involvement with Accounts Payable and payment runs, month-end processes and accruals
• Demonstrated ability to produce accurate information, prepare accurate reports on time, and work under time pressure
• Demonstrated IT competence particularly in MS Excel (Intermediate or Advance level) & Microsoft Office Suite

Attributes

• Demonstrated customer service focus
• Strong communication skills particularly working with clients with a disability and / or Cultural and Linguistically Diverse backgrounds
• Demonstrated ability to relate to people from a diverse range of social, cultural and ethnic backgrounds
• Commitment to continuous quality improvement and health promotion principles
• Ability to work as part of a multidisciplinary team
• Ability to work respectfully and creatively
• Effective time management and prioritisation skills
• High level of accuracy and attention to detail
• Demonstrated ability to work in a team environment
• A genuine desire to improve the lives of people through contributing to enable better health services
• Demonstrated behaviours consistent with AccessHC values

Access Health and Community Culture and Benefits

At AccessHC, we offer more than just a fulfilling career; we invest in our people and provide an environment where you can thrive in a culture of collaboration and support. Our team members share commitment and passion to make a positive impact, and this ethos creates a range of benefits for our people from opportunities for personal and professional growth to a sense of purpose and belonging.

Our culture promotes an environment of success and fulfilment. Join us and experience a career where you truly make a difference.

The position encompasses an extensive range of benefits:

• Supportive and values-based culture and engaged workforce
• Culture of trust and empowerment for people to grow and thrive
• Commitment to a work-life balance with flexible working conditions
• Focus on staff wellbeing and health - Employee Assistance Program (EAP)
• Commitment to ongoing professional development and career growth
• Paid parental leave and opportunity to purchase additional leave
• Annual leave loading
• Generous salary packaging opportunities (up to $15,990 per annum + $2,650 meals/ Entertainment expenses)

Read more about our culture and benefits.

Apply Now

We will review applications as they come in and may fill the position before the advertisement closes.

Since this is a maximum term role until February 2025, for efficient NDIS Check clearance, we request that applicants with an Australian Passport only apply.

Please reach out to the Interim Finance Manager, [email protected] using the subject line: Finance Officer - Community Service Hawthorn enquiry via EthicalJobs for further information and/or the opportunity to discuss this role.

Please refer to the position description on our website for the key selection criteria and for more information.

We will be reviewing applications as they are submitted and may appoint the role before the end of date of the advertisement.

Access Health and Community (AccessHC) is a Child Safe Organisation that values inclusivity and diversity. We encourage applications from people with disabilities, those with lived experience of mental health and/or alcohol and other drugs (AOD) challenges, and those with diverse genders and sexualities.

At AccessHC, our vision for reconciliation is an Australia where Aboriginal and Torres Strait Islander peoples experience equitable health and social outcomes. Our Reflect Reconciliation Action Plan (RAP) will contribute to achieving reconciliation. We will seek an understanding of and acknowledge histories and injustices, support the active expression of culture, build strong, trusting relationships, and apply culturally appropriate practices within our work.

We will work in partnership with Aboriginal and Torres Strait Islander peoples to create a welcoming and safe place for everyone at our services. AccessHC acknowledges the Traditional Owners of the land on which we work. We pay our respects to the Elders past, present, and future, and extend that respect to other Aboriginal and Torres Strait Islander people and we acknowledge that sovereignty was never ceded.

As a vaccine positive organisation, we encourage COVID-19 vaccinations and require successful applicants to undergo a Working With Children Check, Police Check and potentially an International Check.

Position Description