• REPORTS TO: Creative Director/CEO
• DIRECT REPORTS: Project based staff and volunteers from time to time
• LATERAL RELATIONSHIPS: Manager -Film Programming
• SALARY: $75,000 plus superannuation (10.5%)
• HOURS: 1.0 FTE
• EMPLOYMENT TERM: two years fixed term with six month probation period

BENEFITS:

• Flexible work arrangements
• A tailored professional development plan

ABOUT HRAFF

The Human Rights Arts and Film Festival (HRAFF) is the largest public human rights arts & film event in Australia.

We support communities to realise human rights in the present and into the future through the experience of film and art. Our aim is to shift power and gaze in our programming, and bring social justice and creative communities closer together.

Our vision is a vibrant and equitable human rights community, culture and conversation in Australia.

ROLE SUMMARY

The Manager - Operations is responsible for overseeing the operations of HRAFF so that the organisation is sustainable, inclusive and supported through effective policies, systems and processes.

The role is responsible for overseeing the budget, fundraising and partnerships of HRAFF including a focus on deepening and expanding partnerships to support the sustainability of the organisation.

The role will support the Creative Director/CEO, Manager - Film Programming, Development Coordinator - Emerging Filmmakers Fund and other HRAFF staff and volunteers to deliver organisational events and programs.

KEY RESPONSIBILITIES

Organisational Development and People and Culture

• Support the Creative Director/CEO to develop and execute short and long-term organisational plans and budgets to deliver the HRAFF strategy
• Coordinate project planning processes for the organisation and organisation-wide evaluation, reporting, and deliverables for impact/festival reports, program evaluations, Board reports and grant acquittals.
• Provide people and culture support to the Creative Director/CEO including recruitment of staff and volunteers.

• Support the Creative Director/CEO to engage consultancy, including marketing expertise, for HRAFF events and programs. Manage these contracts and ensure delivery of contractual arrangements in accordance with event and organisational strategy.
• Coordinate volunteer Festival Team recruitment, management and development.

Fundraising and Budget

• With support from the Creative Director/CEO, develop and monitor annual organisational budget, as well as project specific budgets
• Identify, engage and steward partnerships, including those with corporate, government, philanthropic and donors, alongside the Creative Director/CEO.
• Maintain a thorough and accurate overview of incoming revenue against budget targets, following up with funding partners where contributions have not been made by the agreed upon date, and proactively pursuing any additional required funding strategies to ensure budget targets are met.
• Engage with HRAFF’s bookkeeper to maintain up-to-date financial records for the organisation and support the Creative Director/CEO with financial management and reporting.
• Support execution and creative direction of HRAFF fundraising activities, including event planning and coordination, guest list management, hosting, reporting and data collection, alongside the Creative Director/CEO.

Relationship Management

• Manage the HRAFF’s in-kind and funding partnerships, maintaining a balanced calendar of communications, ensuring all partners receive timely and useful updates where appropriate and provide prompt, warm and professional support to existing partners.
• Support the Creative Director/CEO’s engagement with existing and prospective partners.
• Support the Creative Director/CEO and Development Coordinator - Emerging Filmmakers Fund to expand the Fund.
• Attend meetings with existing and prospective partners, actively engaging in creative commercial negotiations to identify strong, mutually beneficial collaborative opportunities.
• Establish and maintain an up-to-date pro-forma funding agreement, adapting this to suit each partnership, coordinating signatures and copies for all parties.
• Develop and maintain strong relationships with HRAFF’s stakeholders to increase HRAFF’s profile, increase community participation in HRAFF events and secure financial and in-kind support.

Operations

• Management of office-space, infrastructure and equipment.
• Secure venues for screenings and other festival events, and oversee the management of venue operations in consultation with Creative Director/CEO, Manager - Film Programming and other program staff.
• Secure equipment and technical personnel needed for festival delivery.
• Contract management for all equipment, licenses and subscriptions required to maintain operations.
• Procurement and tendering of major contracts.
• Undertaking compliance and reporting procedures to support the Creative Director/CEO to ensure the organisation is meeting its legal, governance and industrial relations obligations
• Lead on the development, implementation and maintenance of HRAFF’s operational procedures and policies, ensuring all legal and organisational requirements are met

Other duties as required.

SKILLS AND EXPERIENCE

To succeed in this role, candidates will need to demonstrate the following skills and experience:

Qualifications

Relevant tertiary level qualification (desirable)

Experience:

• Strong ability to monitor and manage a budget, ensuring outcomes are delivered within scope
• Strong administrative, organisation and project management experience
• Experience in overseeing, managing and improving systems and processes to help improve project management and performance
• Experience in high-level negotiations and contracts with vendors and partners
• Experience administering funding agreements and acquitals
• Experience managing a volunteer workforce (desirable)
• Experience with people and culture policies and processes (desirable)
• Experience with fundraising (desirable)
• Knowledge of the film industry, both nationally and internationally (desirable)
• Knowledge of and connections in the arts industry in Australia, and Melbourne specifically (desirable)

Values and qualities:

• Exceptional time management skills and attention to detail
• Strong administrative, organisation, project management and event experience
• Excellent problem-solving skills and demonstrated initiative
• Highly developed teamwork skills, including demonstrated ability to work collaboratively and with a volunteer workforce
• Strong communication skills with the ability to network and build positive relationships with diverse Festival stakeholders
• A flexible approach, a sense of humor and ability to remain calm under pressure
• Commitment to HRAFF’s objectives, mission, vision and values
• Passion for human rights, arts, film and discussion

Download full position description (also attached below).

To submit your application, click Apply Now.

If you have any questions about the role and organisation, please don’t hesitate to contact Roj Amedi at [email protected], using the subject line: Manager - Operations enquiry via EthicalJobs.

For further information about the Human Rights Arts and Film Festival go to hraff.org.au.