Mercy Ministry Companions is a newly established Catholic Church entity in Australia. In the spirit of the Gospel and in the tradition of Mercy, Mercy Ministry Companions shares in the mission of Jesus through the canonical and civil governance of the ministries for which it is responsible.

Mercy Ministry Companions is a ministerial public juridic person. In the spirit of the Gospel and in the tradition of Mercy, Mercy Ministry Companions shares in the mission of Jesus through the canonical and civil governance of the ministries for which it is responsible. These include Mercy Health, Mercy Education, and Mercy Community Services Australia, which includes Mercy Connect, Mercy Services , MacKillop Family Services and McAuley Community Services for Women.

The Ministries, through 13,000 staff, provide care to 150,000 patients each year, educate over 14,000 students, provide in and out of home care to nearly 15,000 elderly persons, assist over 6,000 families, women and children and deliver services to around 700 disability clients.

The Formation Support Officer is primarily responsible for the provision of effective and efficient administrative support to the Formation Coordinator as well as taking responsibility for the administration of MMC formation activities. The role will also support the EO and Trustee Directors of Mercy Ministry Companions and assist in the development of a stakeholder engagement and communication strategy for MMC.

Key Accountabilities and Responsibilities

Support for Formation Coordinator – Mercy Ministry Companions:

• Support the Formation Coordinator in collaboration with the ministries to ensure a strong, integrated, sustainable formation program across MMC.
• Take responsibility for the administration of the following MMC formation activities including:
  • Mercy Leadership Program and Dublin Pilgrimage
  • Middle Leaders Formation Program
  • Online and face-to-face seminars and events (scheduling, advertising, registration, communications, technical assistance, resource preparation, hospitality, video recording and editing)
  • Preparation, formatting and editing of resources including uploading to MMC website.
• Contribute to the coordination of an annual Conference, including carriage of conference registrations, accommodation bookings, travel bookings, conference materials, and assisting at forum
• Provide support to the following:
  • Mission Coordinator’s Network (meeting scheduling, agendas, resource preparation, hospitality, note taking)
  • Conference Planning Committee (meeting scheduling, agendas, resource preparation, note taking)
  • Formation Committee, including preparation of agenda and minutes.
• Assist with the preparation of:
  • resource videos
  • reports, newsletters and correspondence

Support for Mercy Ministry Companions:

• Provide administrative support for the Trustee Directors, including organising travel and accommodation.
• Organise hospitality, venues and events for stakeholder engagement for each TD meeting (dinner reservations, seating plans, name tags)
• Organise hospitality, venues and equipment for onsite and offsite meetings and assist with event registration and coordination.

Stakeholder Engagement and Communications:

• Development of a stakeholder engagement strategy for MMC.
• Development of necessary systems and processes to deliver stakeholder engagement strategy.
• Maintain the MMC website, newsletter distribution system, seminar and event registration systems. and vimeo account and prepare graphic design of flyers and brochures as required.

A position description is attached.