• Full-Time Ongoing

ABOUT US

• Based on the University of Melbourne's beautiful Parkville campus, close to public transport, parks, and amenities

• Flexible and inclusive workplace committed to progressive values and life balance.

Discover GSA: Your Postgraduate Hub for Empowerment and Excellence

Welcome to GSA, Where Postgrads Thrive!

At the University of Melbourne Graduate Student Association (GSA) we’re more than just an organization.  We’re your dedicated postgraduate partner, committed to championing the interests of over 30,000 brilliant graduate students.  Led by an elected Board of 8 graduate students, we’re here to make your postgraduate journey exceptional.

 What Makes GSA Exceptional

• Your Voice, Our Priority: We’re your unwavering advocates, ensuring your voice is heard by the University and the wider community.
• More Than a Campus: We provide top-notch facilities and services to enrich your postgraduate experience.
• Excitement and Connection:  Count on us to deliver thrilling events and activities, fostering a vibrant graduate student community.
• Support in Abundance:  Your success is our mission, and we’re here to provide the support you need. 

Our Goal: A Bright Future for All Postgrads

As Australia’s largest postgraduate association, GSA envisions cohesive postgraduate communities that empower you to achieve holistic success.  Our mission is crystal clear; to nurture and build these communities through proactive representation, impactful services, and strong partnerships with the University of Melbourne and relevant stakeholders.

Join us at GSA, where postgrads unite, excel, and redefine what’s possible in the world of higher education.  Your journey starts here.

PURPOSE OF THE ROLE

We’re seeking a dynamic Governance and Executive Officer to play a pivotal role in driving good governance practices at GSA.  This full-time, ongoing position provides essential executive support to our CEO, collaborating with the GSA Board and student representatives. 

Your Impact:  As Governance and Executive Officer, you’ll:

Governance Support:

• Interpret and apply GSA policies and regulations.
• Proactively maintain good governance practices
• Advise on subcommittee governance.
• Ensure meetings align with GSA regulations.
• Coordinate board activities and communications
• Guide internal policy development and decision-making.
• Organize team-building programs for student representatives.
• Support training and development initiatives
• Conduct surveys and policy reviews
• Assist in managing elections.
• Aid in strategic planning and communication
• Facilitate seamless handovers.
• Handle regulatory reporting and funding requirements.

Executive Support:

• Organise meetings, prepare documents, and manage schedules.
• Exhibit initiative in document preparation and dissemination
• Maintain filing systems and document consistency.
• Prepare documentation for CEO meetings.
• Assist with correspondence and task delegation.
• Identify and address relevant issues.
• Manage ad hoc projects. 

KEY SELECTION CRITERIA

Essential

• Completion of an associate diploma level qualification in relevant discipline with relevant work-related experience or a certificate level qualification with post-certificate relevant work experience.
• Administrative and organisational skills, including the ability to meet deadlines under pressure while ensuring accuracy and quality.
• Communication and negotiation skills, including the ability to communicate verbally and in writing in a clear and concise manner.
• Demonstrated understanding of organisational and/or committee governance, including the ability to interpret and advise on complex rules arising from policy and procedures.
• Proven ability to work effectively in a team and apply strong initiative and personal judgment to solving problems with minimal supervision.
• Demonstrated interpersonal skills, including tact and diplomacy, the ability to maintain confidentiality and the ability to liaise effectively with a wide range of people on complex and sensitive issues.
• A demonstrated commitment to the highest levels of service.

Desirable

• Qualifications and experience in governance/communications/business administration preferred. (University of Melbourne’s graduate students who have recently finished their studies in the relevant area will be considered)
• Demonstrated knowledge or capacity to quickly acquire skills in Microsoft suite applications, including but not limited to Word, Outlook and Excel and board reporting software such as Diligent.
• Familiarity with the tertiary education sector
• Understanding of governance structure of an incorporated not-for-profit organisation. 

IN RETURN, WE OFFER

• A competitive salary and benefits, including generous leave entitlements.
• Opportunities for career progression, and comprehensive professional development
• The chance to work in a supportive environment.

A position description is attached.