The Position

The Focal Board is looking for an experienced minute taker to support the Board and other subcommittee meetings through the provision of accurate and comprehensive meeting minutes.

This position requires extensive experience working as a scribe/minute taker with Boards and Executive teams. You will use your skill-set during meetings to ensure all important information, decision making and actions are properly captured in accordance with good governance principles.

As an effective listener with extensive writing skills, you must be flexible and available to attend approximately 10 hours per month of online and sometimes face to face meetings.

Note that at least one meeting per quarter will be held face to face in Brisbane West.

General Responsibilities

Attend and provide accurate minutes for at least 1 Board meeting and at least 2-4 sub-committee meetings per month;

The Minute taker is responsible for ensuring that a true record of all meetings is completed through the provision of accurate minutes. Requirements of minutes may vary depending on meeting purpose but should include at a minimum:

• date, time, and location of meeting;
• list of those present and absent;
• list of items discussed;
• list of reports presented;
• text of motions presented and description of their disposition.

Draft minutes must be provided to the Board in a timely manner thereafter the meetings for approval.

Accountability

The Minute Taker will report to the Board’s Chair person.

Conditions of Employment

• Casual paid position, with remuneration up to $50 per hour inclusive of Super,
• Employees are provided with training and Induction prior to commencement,
• Employees are required to have a Blue Card, Yellow Card and criminal history cleared by the Department of Communities, Child Safety and Disability Services prior to commencement,
• Current Police check (within the last 90 days).
• Focal will pay for these out of pocket expenses prior to the candidate starting

Essential Criteria for the Position

1. Demonstrated experience working with Board/Committees/Executive Team as a minute taker/scribe,
2. Highly developed communication skills,
3. Must hold or be able to acquire Blue Card, Yellow Card (or yellow card exemption and criminal history check) prior to induction.

Please submit your interest in this role by clicking on the link below.