• Job Title: Programme Support Assistant (PSA), South East Asia and the Pacific department
• Location: based in Melbourne, with occasional international travel
• Reporting to: Senior Operations Manager, SEAP Department
• Duration: Fixed term contract until January 2025, subject to funding

Conciliation Resources

Conciliation Resources is an independent international organisation working with people in conflict to prevent violence, resolve conflicts and promote peaceful societies. We provide practical support to help people affected by violent conflict achieve lasting peace. We draw on our shared experiences to improve peace building policies and practice worldwide. We work with partner organisations and individuals (officials, civic actors and politicians) supporting processes of change, including through supporting key actors in regions effected by conflict to explore options for progress through dialogue, analysis and access to new thinking. We also work with civil society groups to become more effective in advocating for rights, encouraging debate and achieving policy change.

Job purpose

We are headquartered in London, with a branch office in Melbourne. The Programme Support Assistant role sits in the operations team, supporting both the operational needs of the Melbourne branch office and programme support needs of the different South East Asia and the Pacific programme teams: the Philippines, Papua New Guinea, and Pacific regional programme teams. The role will be primarily focused on providing project financial, administration and logistical support to programme teams.

The post holder will play a key role in working across programme teams, including supporting the implementation of programme systems and processes. The role will also support the Operations Director and the South East Asia and the Pacific Department Director in fulfilling their programme and operations oversight responsibilities, including in areas of safety and security. The Programme Support Assistant will be based in Melbourne and may undertake occasional travel to regions where the South East Asia and the Pacific (SEAP) teams work.

As this is a wide-ranging role, the post holder is not expected to be an expert on all the relevant areas. Expertise in one area, with a willingness to develop knowledge in skills in the other areas is very welcome.

Added benefits of working at Conciliation Resources Australia:

• We provide 25 days of annual leave each year.
• Days off between 25th December - 1st January with no loss of annual leave.
• Flexible working at home arrangements
• A generous top-up to the Government Parental Leave payments and the opportunity for parents returning to work to request flexible working arrangements.
• Employee Assistance Program, a free and confidential counselling service
• Additional sick leave benefits during longer period of sickness
• 5 paid days of study leave per year
• Salary packaging (tax benefits) of up to A$15,900 and A$2,650 for meals and entertainment
• Up to 10 days of paid Compassionate leave
• Option of paid Sabbatical leave for full time and part time permanent employees after 4 continuous years of service
• Portable long service leave within the SCHADS industry

Person specification Essential knowledge, skills and experience

• Experience of working in an administrative and support position to a team.
• Interest in peace building and conflict transformation processes.
• Experience of financial administration including processing finance reports, receipts or invoices.
• Experience of working with databases, handling diverse sources of information and maintaining filing systems.
• Experience of liaising with external partners and service providers.
• Ability to summarise and convey information accurately and concisely.
• Willingness to work irregular hours occasionally and to undertake occasional international travel.
• Commitment to, and experience of, team and cross-organisational working.
• Appreciation of issues of confidentiality, and cross-cultural and political sensitivity.
• Initiative, enthusiasm and a problem-solving approach to new challenges.

Desirable knowledge, skills and experience

• Experience of working in the non-government sector
• Experience of supporting the organisation of events, including providing logistical support to participants from overseas.

Other role requirements

• Excellent verbal and written English
• High level of attention to detail
• Good computer and IT skills, including experience working with Microsoft Office software
• packages, databases, email and the internet.

HOW TO APPLY 

Please do not send your CV or resume at this stage.

A position description is attached to this advertisement. Please download the Applicant Form and Applicant Statement and submit both the forms using the Apply Now link.

The successful candidate will be required to undergo pre-employment checks which include national police checks. Please be advised that it is a requirement for all our staff to submit their COVID-19 vaccination proof.

If you have specific questions regarding the role, please contact [email protected] using the subject line: PSA enquiry via Ethicaljobs.
We thank you for your interest in the role and our organisation, however only those applicants shortlisted will be contacted.