ABOUT US

Circle Green Community Legal (Circle Green) is a community legal centre in Western Australia providing state-wide specialist legal services in employment, workplace discrimination, residential tenancy law, family and domestic violence, and humanitarian services aimed at assisting people who are otherwise disadvantaged in their access to legal services.

Within these specialist areas, Circle Green provides state-wide legal services including legal advice, casework, representation, duty lawyer services, outreach, community legal education, referrals, advocacy, and law reform.

ABOUT THE ROLE

We are seeking passionate and enthusiastic Legal Administrative Assistants to be placed in our Workplace and Tenancy stream. The role will work closely with lawyers and other team members to support the delivery of legal services. You will deliver high-quality legal administration support services to the relevant legal team, as well as providing intake and triage support in line with set systems and processes.

This role would suit someone working towards or planning to commence legal qualifications.

ABOUT THE STREAMS

The Workplace stream provides legal assistance services to vulnerable and disadvantaged non-unionised WA workers on all aspects of employment and workplace discrimination law, including dismissal, wage theft, bullying, discrimination and sexual harassment.

The Tenancy stream help tenants in private and public rentals, community housing, boarding, lodging and long stay caravan park residents. We work on law reform and educating WA renters on their rights and responsibilities.

Responsibilities

General Administration

• Being the first point of contact for incoming queries and requests.
• Entering and checking client data on a legal database.
• Monitoring and maintaining email accounts, appointment calendars, databases and matter tracking systems.
• Assisting with the preparation and organisation of client files.
• Generating basic statistical data reports.
• Assisting in the training of new staff and volunteers in general administrative processes.
• Providing general administrative support to the Principal Lawyer and legal team.

Intake and Triage

• Providing accessible and responsive intake services that ensure clients are able to engage effectively with the service.
• Identifying, prioritising, and actioning client’s legal and support needs.
• Providing information about Circle Green Community Legal services to clients and stakeholders.
• Making referrals to other legal and support services.

Team Responsibilities

• Act in accordance with Circle Green Community Legal’s policies, procedures, mission and values.
• Assist in training of new staff and volunteers, when required.
• Work collaboratively with lawyers, advocates, and administrative staff.
• Carry out other duties, consistent with the role, as directed by the Principal Lawyer.

Selection Criteria

• Strong written and verbal communication skills, with the ability to understand and convey complex details to people from diverse social, cultural, and linguistic backgrounds.
• Sound judgment with the ability to follow set systems and processes.
• Time management and organisation skills (including multi-tasking).
• Ability to undertake data entry tasks with speed, precision, and accuracy.
• Demonstrated capacity to work in and support a cohesive team environment.
• Demonstrated commitment to human rights and social justice issues.

To submit your application, click Apply Now.

If you have any questions or you would like to have a confidential discussion about the role, please contact Gelene Rescober (08) 6148 3632 or by email to hr@circlegreen.org.au, using the subject line: Legal Administrative Assistant enquiry via EthicalJobs. 

A position description is attached.

Please note that successful candidates will need a satisfactory National Police Clearance and a Working with Children Check.