The Project Manager will work closely with in-country team members, technical staff as well the finance and administration team to ensure the effective implementation of a suite of activities.

They will be part of an experienced team of project managers based in Melbourne. The role will coordinate personnel deployment to PNG, monitor implementation progress & financial management, provide logistical and administrative support and respond to emerging risks.

This is initially a 12 month position with the possibility of extension.

Responsibilities:

• Provide project management support to track inputs, progress and outputs against implementation plans and work plans
• Provide coordination support to the implementation of linked Burnet projects and initiatives (including project reporting and tracking).
• Coordinate in-country logistical and administrative support to project staff and contracted advisers.
• Support the completion of project reports to stakeholders and donors
• Ensure BI policies and donor requirements are integrated into project management and operational systems.
• Lead development of contracts and contract variations, for relevant approvals.
• Monitor contract compliance and ensure timeliness of contractual outputs and invoices/payments – including donors and contractors.
• Undertake regular monitoring visits, as required, to assist with the implementation and compliance with program/project-level M&E.
• With support from the finance team, undertake financial monitoring and analysis, including expenditure [budget v actual], budget and forecasting, contractual implications of activity variations; including support other activity leaders as appropriate.
• Oversee financial reporting and invoicing to Donors
• Lead audit processes in accordance with donor requirements
• Coordinate project-level budgeting and planning with input from technical staff as needed.
• Ensure project is in compliance with the Finance Manual and reflects Burnet’s in-country and ongoing obligations.
• Lead recruitment and mobilisation of consultants including reviewing TORs, appointment processes, contract development & orientation.
• Ensure HR procedures manual for the projects is updated regularly and reflect Burnet and in-country obligations.
• Establish and enhance strong working relationships with Country Office and relevant technical staff.
• Establish and enhance strong relationships with key project stakeholders, including development partners and other implementing agencies.
• Ensure Risk Management & Security Plans are in place and updated regularly for in-country activities.

Criteria

You will have:

• A University degree or relevant experience in the management and implementation of large development and/or research projects is desirable
• Significant experience in the management and implementation of large development and /or research projects, particularly in PNG
• Demonstrated donor experience: review, negotiation and compliance management with Donor contracts, policies and procedures, including project reporting to key stakeholders
• Excellent knowledge of Australian development sector & global aid architecture
• Excellent administrative and organisational skills
• Excellent financial and contract management skills, including budget preparation, monitoring, acquittal and report preparation
• Experience in recruitment, contracting and mobilisation of consultants and technical advisers
• Excellent relationship management and communication skills, including clients, counterpart agencies and colleagues within cross-cultural teams in Australia or overseas
• Demonstrated capacity to work independently exercising strong judgement, decision-making and problem-solving skills
• Experience working with monitoring and evaluation frameworks and databases, ideally within a health program
• A willingness to travel internationally (6-8 weeks per year)

A full position description is available below.