Asia Society Australia seeks a highly motivated Program Officer to lead the delivery of our world-class programs, major events and conferences, as well as our Melbourne-based fellow program.

This critical role liaises with key businesses, diplomats, and policy makers at the forefront of Australia’s relationship with Asia. We seek a highly organised and methodical professional who has an eye for detail and a passion for international affairs. You have experience in the full life cycle of event and conference management and can work independently and in tandem with a friendly and dynamic national team.

This role is suited to an early career professional, looking to take on greater responsibility and the next step in their career in international relations.

Key Duties include:

Manage the delivery and implementation of VIC-based member briefings and conferences, overseeing event execution utilising best practice process and with an emphasis on excellence and precision. This includes:-

• Writing program briefs and conducting relevant content and speaker research
• Speaker invitation and liaison
• Contractor liaison including venue hire, catering and external AV
• Event system management, including Zkipster, Salesforce, Canva, Zoom and Microsoft Teams
• Delivery of hybrid programming and relevant digital event software
• Communications tasks related to programming including website event listings and social media in consultation with the Communications team
• Correspondence and diary management
• Manage visit schedules of international guests including the coordination of travel, accommodation and meetings
• Develop and oversee management of project budgets
• Work with Director of Programs to curate programs on Asia and Australia-Asia relations
• Stakeholder liaison including member relationships, partners, fellows, contractors (including venue staff)Work collaboratively with the wider Asia Society team to deliver seamless service and the best engagement experience for members and supporters.
• Other duties as required by the organisation.

Selection Criteria:

Qualifications

Bachelor’s degree or higher in Arts, Communications, International Studies, Event Management or related field.

Eligibility and right to work in Australia

Experience

2-4 years of relevant work experience in event and program management in a corporate, academic or not-for-profit setting. Proven experience in delivering complex major events and conferences. Established network of contacts in international relations across the fields of business, government, civil society and youth sectors in Australia.

Knowledge

Proven ability to manage, coordinate and execute projects and events from start to finish. Excellent relationship management skills with strong ability to interact with public and senior business, government and cultural stakeholders. Impeccable time management skills with the ability to juggle multiple projects, work independently and prioritise tasks efficiently. Excellent attention to detail and accuracy. Strong communication skills, both written and verbal, with experience delivering digital communication campaigns. Interest and/or work experience in Asia, ideally demonstrating some general knowledge on Asia / international relations. Strong project management skills

IT and System Skills

Proficient in Microsoft Office Suite. Event management and invitation systems, such as Zkipster and Autopilot. Hybrid event technology and software. Customer Relationship Manager (CRM) Systems (Salesforce)Social media platform management.

Other

Ability to work in a small, productive team with tight timelines. Ability to work independently on multiple projects. Ability to travel interstate when required. Ability to work before/after standard business hours

Position Enquiries

James Scullin – Director, Programs - [email protected] using the subject line: Program Officer enquiry via EthicalJobs.

A position description is attached.