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Office & Projects Coordinator

World Vision

The Opportunity to be a Changemaker

Reporting to the ECCD Project Manager, we are seeking an Office & Projects Co-ordinator to work primarily with Project Managers and project teams in Derby to support the smooth running of projects across the West Kimberley projects.

Your main duties and responsibilities will include:

  • Project and Staff Support - Support onboarding of new staff; Manage all aspects of Fleet Management; Train and support staff with compliance, financial management, log books, time-sheet submissions etc…
  • Office Support - Organise critical Office services (e.g phone, electricity, computers, internet, cleaning etc…); Ensure that insurances, asset registers, vendor information are all kept up to date and communicated to Melbourne office; Ensure all office supplies, project materials and resources are ordered; Liaise with Landlord and ensure that renovations are completed and maintenance is followed up; Ensure that office signage is all compliant with requirements (eg Safeguarding information, Covid etc…)
  • Develop and maintain strong relationships with partners and internal stakeholders: Co-ordinate office-based and project training, donor and visitor support.
  • Perform secretariat duties: Ensure recurring weekly meetings are scheduled and agenda items are collected and distributed; Ensure important decisions are recorded, actioned and followed up on.
  • Financial Administration: Support Project Managers & Program Management with cost centre management tasks and procurement policies.
  • Provide Project Monitoring data support and communications: Support the teams to develop community newsletters, publicise community events and develop flyers & posters.

Your skills and experience will include:

  • Demonstrated experience in supporting and managing offices
  • Strong demonstrated experience with Microsoft Office, Teams, Excel
  • Demonstrated experience working with teams to ensure that all aspects of operations are running smoothly
  • Understanding of the cultural, political, economic and social issues affecting First Nations peoples

What you need to know

This role is a fixed-term contract until end of June 2022 operating in a full-time capacity and will be based at our office in Derby, Western Australia.

Remote benefits will be provided.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply.

World Vision Australia takes our Safeguarding responsibilities seriously and we provide an environment that is safe for our child and adult beneficiaries. We have strong recruitment procedures to make sure the safest and most suitable people work with the children in our programs. All successful candidates will undergo a criminal record and Working with Children check prior to employment. We provide our staff and volunteers with ongoing supervision, support and training in their work with child and adult beneficiaries.

Why WorldVision

World Vision is a global community, working together for the one purpose – to bring about positive change in the lives of the world’s most vulnerable children.  People are inspired to work for us because they want to contribute to making a difference.  We are part of an international team, using our talent, determination and influence to invest in a better tomorrow. As a global Christian humanitarian organisation, we provide short-term and long-term assistance and have impacted the lives of over 200 million vulnerable children and people worldwide. With approximately 37,000 staff members working in nearly 100 countries, World Vision has been engaging people to work towards eliminating poverty and its causes for almost 7 decades.

World Vision has been partnering with First Nations communities in Australia for more than 40 years through our Australia First Nations Program. We are committed to supporting First Nations communities achieve their own development goals, build on their strengths and create solutions to their own challenges. World Vision is committed to ensuring First Nations staff are well represented and supported within the staff team. The Australia First Nations Program has a First Nations staff network that acts as a support network and safe space for First Nations staff who are separated by distance but connected by culture and their collaborations in the program. The network also provides advice to the Australia First Nations Program and the broader World Vision organisation regarding our work with First Nations organisations, communities and families.

When it comes to our people, as an organisation we embrace diversity, employing people from a variety of cultural and religious backgrounds.

How to apply

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