• Be our first point of contact for all office facilities requirements
• Dynamic team environment within an inclusive workplace

VicHealth are recruiting to fill the position of Finance & Facilities Officer within our Corporate Services Group.

The Finance & Facilities Officer plays a highly visible role in supporting the busy Finance & Administration team in a range of duties including facilities management.

We are currently working from home. Therefore, initially this position will be performed remotely. Once government regulations allow for a return to the office, this position will be integral in supporting that transition.

What would I be doing?

• Be the first point of contact for all facilities related queries
• Liaise with Suppliers, trades people and contractors in the coordination of office maintenance and facilities requirements
• Procurement and monitoring of all office supplies
• Prepare meeting rooms for stakeholders and liaising with external stakeholders
• Process accounts payable, accounts receivable and grant payment activities using sage accounting and finance software
• Receptionist support duties.

The ability to use initiative, problem solve, and to work collaboratively within a strong team environment will also be primary factors that we will be looking for.

If you have completed relevant qualifications, and have successfully initiated some relevant work experience in facilities management, and finance administration this may be your opportunity to join the world’s first Health Promotion Foundation.

• Unit: Corporate Services Group
• Tenure: Full time, Fixed Term (Until May 2021)
• Classification: VicHealth Grade B
• Remuneration: $60,759 pro rata (plus superannuation and other benefits)

What qualifications and experience will help me be successful?

• Vocational training in Business Administration and/or several years work experience in an administrative role
• Demonstrated knowledge of Salesforce and sage accounting and finance software preferred
• Previous facilities/accounts payable experience in a fast paced environment
• Office relocation experience would be well regarded
• Demonstrated customer service, problem solving and time management skills
• Strong ability to observe fine details, and identify gaps in information
• Knowledge of MS office, Outlook
• Well developed relationship development skills that can be used both internally and externally
• Experience in managing and negotiating supplier contracts preferred.

How to Apply

Applications must include a cover letter and a current resume.

The cover letter must include why the applicant feels they are suitable for the position, and also address the Key Selection Criteria from the Position Description.

Please refer to the position description to view the associated qualifications and experience associated with the position.

Applications can be submitted by clicking Apply Now.

The successful candidate will be required to undertake a police check.

For further information about the role, please contact Marcus Flood, People & Culture on (03) 9667 1386.

VicHealth is committed to ensuring appointments represent the diversity of our community. Women, Indigenous people, people with disability, young people and people from culturally and linguistically diverse backgrounds are encouraged to apply.