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Record System Coordinator

Victorian Aboriginal Legal Service


The Record System Coordinator is a member of the Executive and Corporate Services team, who work to achieve the VALS goals and objectives.

The position is responsible for creating and maintaining systems, large scale filing and records keeping.

What A Day as A Records System Coordinator Looks Like:

  • Establish and maintain large scale filing systems for various confidential records.
  • Verifying information contained in the records system with legal secretaries and Quality control and accreditation manager.
  • Control and upkeep system administration.
  • Ensure adherence to all relevant organisational policies.
  • Work closely with Principal Managing Lawyers (PML) and Policy.
  • File destruction maintenance.
  • As directed, undertake other duties which are incidental and peripheral to the main tasks, provided that such duties are reasonably within the employee’s skills, competence, and training

Key Selection Criteria

  • Understanding of the issues confronting Aboriginal people in relation to the delivery of legal services and associated issues.
  • Achievements in and a thorough understanding of best practice standards.
  • Demonstrated capacity to work in an environment of continuous improvement, innovation and change.
  • Excellent written, verbal and interpersonal skills.
  • Ability to work with Aboriginal and Torres Strait Islander peoples and acknowledge their diverse backgrounds, personalities and varying needs and the unique cultural ways in which they may be expressed
  • Demonstrated ability to work as part of a team and develop strong working relationships within a multi-skilled and multi-discipline working environment.


  • Relevant work experience with systems control and risk management.
  • Computer literacy skills and proficiency using the Microsoft Office and other relevant software.
  • Experience working in the non-profit sector.

Mandatory Requirements:

On offer of this position, you must provide;

  • Copy of your current Employee Working with Children Card.
  • You will be required to complete a current Criminal History Police Check
  • Proof of rights to work in Australia, i.e. a copy of an Australian Passport, Birth Certificate or Immigration VISA documentation

How to apply

This job ad has now expired, and applications are no longer being accepted.

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