- Preston or Shepparton location
To provide high quality secretarial and support services to the legal staff in the provision of criminal, family and civil law assistance to members of the Aboriginal and Torres Strait Islander youth community in Victoria.
Key Performance Indicators, Duties & Responsibility
- Undertake all secretarial tasks and associated file management tasks as provided by solicitors in relation to the ongoing file management of clients of the Service in areas of Criminal, Civil and Family law.
- Prepare documentation for briefing Counsel or other professionals as directed, including photocopying, collating and arranging delivery.
- Receive phone calls on behalf of individual solicitors and follow up enquiries or record messages for action by solicitor.
- Assist in arranging appointments for clients or making contact with clients directly.
- Undertake filing of reports and other documentation on behalf of clients.
- Update data base and electronic files as required.
- Lodge and maintain Victoria Legal Aid grant applications within the ATLAS system as required.
- Undertake relief work on reception, as rostered and participate in duties associated there.
- Participate in the processing of ingoing and outgoing mail for the organisation.
- Keep up to date with relevant procedures by attending professional education programs and maintain an understanding of issues impacting the youth justice system and members of the Aboriginal and Torres Strait Islander Youth Community.
- As directed, undertake other duties which are incidental and peripheral to the main tasks, provided that such duties are reasonably within the employee’s skills, competence and training
- Compliance with all VALS Values, code of conduct, policies and procedures and relevant government legislation and standards where relevant.
- Demonstrate a commitment to the principles of social justice and aim to ensure every individual is treated with dignity and respect regardless of their background, ability, ethnicity, gender identity, sexual orientation or religion
- Ensure appropriate use of resources
- Actively participate in initiatives to maintain, build upon and promote a positive and collaborative workplace.
- Take reasonable care for your own health & safety, and health and safety of others (to extent required)
- Promptly respond to and report health and safety hazards, incidents and near misses to management.
- Attend mandatory training sessions (ie. equal employment opportunity, health and safety, cultural safety) and mandatory training specific to position.
Key Selection Criteria
- Demonstrated ability and experience as a legal secretary.
- Advanced skills in the use of MS Office Software (particularly MS Word, Excel, E-mail) to a legal practice and the capacity to quickly acquire competency in the use of VALS’ client data base.
- Professional and courteous phone manner and interpersonal skills and the capacity to communicate effectively with members of the Aboriginal and Torres Strait Islander community
- A commitment to the legal issues faced by members of the Aboriginal and Torres Strait Islander Community in Victoria.
- The ability to work collaboratively with others and to foster a co-operative and supportive team environment.
- Ability to work with Aboriginal and Torres Strait Islander peoples and acknowledge their diverse backgrounds, personalities and varying needs and the unique cultural ways in which they may be expressed
A position description is attached.