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Executive Advisor

Victorian Aboriginal Legal Service

Overview

The Executive Advisor will be assisting the CEO of the organisation with effective time management and provide a high level of support with day to day activities and projects as required.
You will be working independently and in a team environment, and you will be required to be flexible and pro-active in your approach. In this position you will be undertaking a key role involved with stakeholders internally and externally and also interactions with VALS staff and its subsidiaries.

Key Performance Indicators, Duties & Responsibilities

Support for Chief Executive Officer

1. Prepare correspondence and reports, co-ordinate meetings, events, travel and accommodation for the CEO.
2. Monitor, manage and amend the CEO’s diary to ensure it remains current and up-to-date.
3. Be the first point of contact for CEO telephone enquiries, ensuring calls are appropriately screened, and any action items for the CEO are followed up.
4. Assist the CEO in maintaining clear and regular communication with the VALS team members, the Board and its Committees.
5. Assist the CEO with the preparation of materials (e.g. Power Point presentations, publications, reports, handouts etc), maintaining regular communication with stakeholders.
6. Liaise with Executive team members to coordinate briefings on program and general service delivery as required/requested.
7. Liaise with community and other stakeholders to promote the commitments and work of the organisation and establish systems and processes to ensure effective internal and external communication occurs.
8. Initiate, develop and maintain effective working relationships with key interest groups, major stakeholders and partners of the organisation to advance our work and strategic directions
9. Position is primarily based at the VALS Preston office however, you may be required to travel throughout Victoria and Interstate upon request of the CEO.
10. Other duties as directed

Secretariat Support for Board and Committees

11. Assist the Board and its Committees through agenda preparation, the coordination and attendance of meetings, accurate recording and timely distribution of minutes.
12. Ensure Board action items for meetings are monitored and completed within proposed time frames.
13. Ensure action items that need to be addressed by VALS CEO, CFO and Directors are communicated in a timely manner.
14. Coordinating administrative processes for appointments to the Board and subcommittees
15. Develop and implement correspondence and records management systems.
16. Provision of timely advice and the preparation of correspondence reports and briefings.
17. Maintain up to date records of Board and Committee members.
18. Attend Board and Committee meetings on a monthly basis.

Coordination of Executive Management Team

19. Provide meeting coordination between CEO and Executive Team members,
20. Provide support and coordination to the Executive Team group meetings through agenda preparation, the coordination and attendance of meetings, accurate recording and timely distribution of minutes.
21. Ensure Executive Team group action items for meetings are monitored and completed within proposed time frames.
22. In instances of meeting delegation from CEO to an Executive member, ensure all meeting details, supporting material or briefing papers are provided in a timely manner.
23. Provide support as required to the Corporate and Executive Services division with regards to general office coordination.

Other

1. Comply with all VALS policies and procedures.
2. Maintain strict confidentiality and privacy in all matters
3. Fulfil other tasks that your manager/s may reasonably ask you to perform.
4. Ensure behaviour during all work interactions is aligned to our values of being professional, ethical, team oriented and collaborative.
5. Exceptional verbal and written communication and interpersonal skills.

Key Selection Criteria

1. Comprehensive understanding of the issues confronting Aboriginal people in relation to the delivery of legal services and associated issues.
2. Demonstrate cultural sensitivity and a commitment to Aboriginal and Torres Strait Islander peoples, access to justice principles and human rights standards.
3. Extensive professional experience in management/executive and corporate services with an understanding of law.
4. Demonstrated achievements in and a thorough understanding of best practice standards of governance and the planning and provision of support to governance committees and management.
5. Capacity to liaise with Government and non-government organisations on legal and associated issues relevant to the Organisation.
6. Capacity to represent the organisation at a range of forums relevant to organisation at local, regional, state, national and international levels.
7. Demonstrated capacity to work in an environment of continuous improvement, innovation and change.
8. Excellent written, verbal and interpersonal skills.
9. Demonstrated ability to work as part of an executive team and develop strong working relationships within a multi-skilled and multi-discipline working environment.
10. Demonstrated experience providing executive assistance to Senior Management.
11. Advanced computer and word-processing skills

How to apply

This job ad has now expired, and applications are no longer being accepted.
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