• Full time, 2 year contract

This is an Aboriginal Designated Position, classified under 'special measures' of section 12 of the Equal Opportunity Act 2010. Only Aboriginal and/or Torres Strait Islander people are eligible to apply

VACCHO is the peak representative for the health and wellbeing of Aboriginal people in Victoria and champions community control and health equality for Aboriginal communities. We are a centre of expertise, policy advice, training, innovation and leadership in Aboriginal health and wellbeing. VACCHO advocates for the health equality and optimum health of all Aboriginal people in Victoria.

The Executive Assistant to the Executive Directors will provide administrative support as well as a broad range of tasks to the organisations Executive Directors and will directly report to the Senior Executive Officer to the CEO and will work with them to support the CEO, Board of Directors and the Senior Leadership Team as required.

Key responsibilities of the Executive Assistant to the Executive Directors will be to provide proactive support on all aspects of the role through effective forward planning and preparation while ensuring all reporting requirements are being met by proactively planning and communicating these to the Executive Directors and the CEO. Another major component of this role will be providing diary management, arranging meetings, booking venues for meetings, coordination of travel and accommodation & coordination of all correspondence in and out of Executive Directors Office, providing administrative support to the CEO.

The Executive Assistant to the Executive Directors will also be responsible for guiding, teaching, and managing the Trainee Executive Assistant to the Executive Directors and both will report to the Senior Executive Officer to the CEO.

To be successful you will need:

• Identifies as Aboriginal and/or Torres Strait Islander.
• Demonstrated understanding and commitment to Victorian Aboriginal culture and the concept and practice of Aboriginal community control.
• Demonstrated ability to work with Aboriginal organisations, communities and individuals in culturally appropriate ways.
• Experience as a Personal/Executive Assistant at Senior Management level include diary management, minute taking, document preparation, organising travel and accommodation, meetings.
• High level organisational and time management skills including the ability to plan, juggle priorities and working to deadlines.
• Capacity to represent the CEOs office, model behaviours in keeping with VACCHOs values and to maintain discretion and confidentiality.
• Well-developed written communication skills including an ability to prepare quality documents, including general correspondence, reports and meeting minutes.
• Proficiency in Microsoft Office.

Compliance with VACCHO Standards

• VACCHO is an equal opportunity employer and strongly encourages Aboriginal and Torres Strait to apply for all positions advertised (Equal Opportunity Act 2010)
• VACCHO requires all employees to comply with all work health and safety rules, regulations and relevant Codes of Practice (Victorian Occupational Health and Safety Act 2004)
• VACCHO requires employees to participate in and promote our quality control, risk management, safety and compliance systems. This includes participating in the development and application of VACCHO’s policies and procedures, as well as the identification, reporting and management of risks.
• VACCHO requires employees to adhere to a Code of Conduct, including commitment to confidentiality and conflict of interest declarations

Other Employment Related Information

• A National Police Records Check is required as a condition of employment.
• A current Working with Children Check is required
• A Victorian Drivers Licence is required. The position may require travel throughout the state of Victoria and occasional interstate travel.
• VACCHO is a Smoke Free workplace