Job Summary
- Applications close:
- Job posted on: 6th May 2021
Alinea-Whitelum is a professional consulting firm that specialises in international and community development. We provide a range of technical, advisory, facilitation and managerial services tailored to the needs of our clients. We are committed to supporting economic, social and political development that leads to positive, inclusive and sustainable impacts. We offer dynamic and rewarding career opportunities working on international and community development programs across a range of sectors in Australia, Asia and the Pacific.
The Australian Humanitarian Partnership (AHP) is a five-year (2017-2022) partnership between the Department of Foreign Affairs and Trade (DFAT) and Australian NGOs that aims to save lives, alleviate suffering and enhance human dignity during and in the aftermath of conflict, disasters and other humanitarian crises. The AHP also provides a strategic $50 million initiative (Disaster READY) to strengthen disaster preparedness and management across the Pacific and Timor-Leste. The program is now in its final 12 months, but discussions have begun with DFAT around the extending the program by up to five years.
DFAT has partnered with six peak Australian NGOs and their consortium partners:
The partnership delivers on three key priorities:
In addition, the AHP plays a key crisis response function, able to be rapidly mobilised to provide effective, life-saving support to rapid, protracted and slow-onset crises around the world.
The AHP Support Unit is a small team that facilitates the operation of all aspects of the Australian Humanitarian Partnership. The core responsibilities of the Support Unit are:
The Project Support Officer will be responsible for grants administration across the AHP portfolio and overall administration tasks to assist the Support Unit with ongoing operational support to the partnership. The Support Unit administers multiple grants to Australian NGOs for the provision of humanitarian assistance and also manages grants for Disaster READY program. The role requires a highly competent individual with administration and finance skills who is able to work under direction and independently as required. The role will require drafting of grant agreements and monitoring agreements and reporting requirements including the maintenance of a grants database. The position will be expected to ensure that all grant documentation is up to date and on file, ensure that grants funds are distributed within agreed timeframes, track proposals and reports, and work with the Support Unit specialists to ensure timely technical reviews and inputs to all submitted proposals and reports. In humanitarian situations these timeframes are critical.
The role will also provide key assistance to the Support Unit team including logistics support for events and workshops, keeping minutes of meetings, supporting the analysis of data collected under the Support Unit’s management information system, support the update of reporting templates, and work with the Operations Manager & Disaster READY Coordinator on budget analysis reporting. The role will include support to the broader AHPSU functions with particular emphasis on Monitoring, Evaluation and Learning (MEL) and Communications.
The AHPSU is small and collaborative team. Based on the candidate’s background and areas of interest, we would look to incorporate duties and tasks in the position related to MEL, Communications, and Program Management.
The Project Support Officer’s primary responsibilities will include:
The position reports directly to the AHPSU Operations Manager & Disaster READY Coordinator. The Project Support Officer will work closely with the Support Unit’s Partnership Director, Monitoring, Evaluation and Learning Manager and Communications and Visibility Manager.
Priority relationships include grants administrators from Australian NGOs and DFAT officers (within the Humanitarian Division).
The Project Support Officer position will be 0.8 FTE. There is flexibility in terms of which days you would like to work and also for some additional surge inputs if/as required and if suitable for the candidate.
Remuneration for the role will be in the range of $70,000 to $77,000 pa FTE (inclusive of Superannuation and this figures is then pro-rated to 0.8 FTE).
Alinea-Whitelum is committed to creating a diverse and inclusive workplace. We encourage applications from Aboriginal and Torres Strait Islanders, people with disability, people of all genders, and people from culturally diverse backgrounds.
Alinea-Whitelum reserves the right to seek information from job applicants’ previous employers about incidents of misconduct regarding child protection and sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer. By submitting the application, the job applicant confirms that they have no objection to Alinea-Whitelum requesting the information specified above.