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Administrative Assistant

Whitelum Group

About Whitelum Group

Whitelum Group is a rapidly-growing international development consulting and project management firm dedicated to quality development to contribute to sustainable futures and empowered communities. We provide a range of technical, advisory, facilitation, and managerial services tailored to the needs of our clients, including the Australian Government and other international donors, civil society, non-governmental organisations, and private sector groups. As a certified B Corporation, Whitelum Group is proud to be an ethical business that upholds the highest standards of environmental and social performance and accountability throughout our work.

About the Role

Whitelum Group is looking for a part-time Administrative Assistant to work alongside our Operations Team in supporting our company’s continuous growth. This role will be 0.5FTE ideally based in Whitelum Group’s Head Office in Melbourne. The Administrative Assistant will work with the Operations Officer and Chief Operations Officer, providing general assistance to Whitelum Group’s offices and other staff in the organisation, as required.

Key Duties and Responsibilities:

Financial Management:

  • Maintaining accounts records
  • Supporting management of accounts payable
  • Supporting monthly reconciliation of accounts
  • Entering and checking for receipts for transactions

Office Management:

  • Maintaining and purchasing general office supplies in accordance with procurement policy
  • Maintaining office spaces in line with workplace health and safety protocols

Information Management:

  • Data entry
  • Formatting and proofreading reports and submissions
  • Responding to emails
  • Keeping documents and filing systems up to date

Other duties as required.

Selection Criteria

  • Previous experience in an administrative role
  • Good computer literacy skills and working knowledge of MS Office
  • Experience, and accuracy, with data entry
  • Qualification in administration, bookkeeping, or record management; or more than 3 years’ experience in a similar role will be an asset.

Personal attributes

  • Attention to detail
  • Quick learner
  • Ability to take direction and work as part of a team
  • Passion for social justice


This role will be remunerated at $57,783 - $59,227 pro rata, depending on experience, plus 9.5% superannuation.


Whitelum Group is committed to creating a diverse and inclusive workplace. We encourage applications from Aboriginal Australians, people with disability, people of all genders, and people from culturally diverse backgrounds.

Whitelum Group reserves the right to seek information from job applicants’ previous employers about incidents of misconduct regarding child protection and sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer. By submitting the application, the job applicant confirms that they have no objection to Whitelum Group requesting the information specified above.

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