We are looking for an Executive Assistant to assist with office administration and to provide executive support to the Chief Operations Officer and senior leadership team. The Executive Assistant will also play a vital role in helping the Chief Operating Officer to develop and implement an exciting new project at the Institute – The Anne Kantor Fellowship Program.

The Anne Kantor Fellowship Program will provide opportunities for future leaders to gain skills and experience. Your role will be to assist with the development of the program and provide ongoing support, and this may include things such as drafting documentation and other correspondence; training coordination; maintenance of contact lists and reporting.

We are looking for a doer, someone who is organised and efficient, and who enjoys working with a high-performing team to get results and create real impact.

The successful applicant will:

• Monitor incoming emails, phone calls and correspondence
• Provide a full range of office support functions including word-processing, meeting coordination, minute taking, and filing
• Assist with the management, coordination and support for the Anne Kantor Fellowship Program
• Process daily banking and receipting
• Prepare monthly corporate card acquittals and financial reconciliations
• Special Projects at the direction of the Executive Director
• Support the COO to prepare for Board meetings
• Other duties as required

SELECTION CRITERIA

Essential

• Experience in a similar administrative role;
• Excellent communication skills both written and verbal and ability to maintain confidentiality;
• Ability to work as an effective team member and thrive in a fast-paced work environment;
• Demonstrated experience with MS Word, Excel and other IT systems;
• Ability to ensure accuracy and attention to detail of information across a number of different projects on any given day;
• Flexible and adaptable to changing needs and priorities; and
• Ability to manage competing priorities and meet deadlines.

Desirable

• Experience with MYOB or Xero.

The position is full-time, on a twelve-month contract, with the possibility for renewal. Salary will be commensurate with qualifications and experience.

A position description is attached.