• Be part of an organisation that makes a difference
• Part-time position (until the end of 2022)
• Adelaide, SA

The Smith Family is an independent children's charity helping Australian children living in disadvantage to get the most out of their education, so they can create better futures for themselves.

about the role

We are now seeking new Early Years Admin Officer to join our team. The primary purpose of this roles is to support the Early Years (EY) team in providing regional support and co-ordination of the Early Years team functions under the framework of the nationally developed policies and program plans.

A day in the life of an Early Years Admin Officer might look like this, but really every day will be different:

• Organise venue hire, catering and other requirements for EY’s programs, special projects and other functions as required
• Ensure invoices are coded correctly and forwarded through for payment efficiently
• Make travel and accommodation bookings for EY’s team as requested, ensuring correct forms and completed and authorised, in accordance with TSF Travel policy
• Follow up and process casual facilitator timesheets on ADP in partnership with the EYC’s
• Develop and maintain strong relationships with internal and external stakeholders
• Assist and support EY’s Team in program implementation (collection and entry of data and surveys, development and distribution of newsletters, emails etc)
• HR Support (arranging meetings, management of new/replacement IT equipment for the team, ensuring that Facilitators have the equipment and information they need to fulfil their roles, etc)
• General Admin (couriers are arranged and receipted efficiently, keep internal directories up to date in a timely fashion, design and record procedures or processes for an EY’s Manual)

It takes a special kind of person to be our Early Years Admin Officer. Our successful candidate will bring the following:

• Minimum 3 years in administration and/or general office roles
• Certificate IV or equivalent in Administration
• Proven ability to establish, build and maintain internal and external networks and relationships
• Demonstrated effectiveness in organisational administration (including computer literacy and time management)
• Advanced user of Windows based programs including; Outlook, Word and Excel Demonstrated experience working autonomously and achieving against deliverables
• Highly effective communication skills that demonstrate professional and appropriate language in written and verbal form for a variety of audiences
• Capability to work independently to achieve identified goals and manage competing demands within time constraints
• Holds a current driver’s licence

Living up to our employment promise, our team members tell us that working for The Smith Family they have great job flexibility and the ability to work alongside committed, passionate and professional team members whilst engaging in challenging, fulfilling and diverse work. In turn, our team members believe that they offer commitment to our vision, mission and values and effective collaboration with fellow team members to deliver strong performance outcomes.

how to apply

If you are passionate about what you do, committed to make a difference and this sounds like your next role, please click apply now, we’d love to hear from you.

A position description is attached.

For any other information, please contact Sian Allan, Implementation Manager, Early Years at [email protected] using the subject line: Early Years Admin Officer enquiry via EthicalJobs. 

Due to the nature of this role, the successful candidate must be prepared to undertake a National Police Check and a Working with Children Checks. We are an equal opportunity employer and are committed to principles of cultural diversity.

Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.