Organisation Overview

The Public Health Association of Australia (PHAA) is recognised as the principal non-government organisation for public health in Australia, working to promote the health and well-being of all Australians. It is the preeminent voice for the public’s health in Australia. The PHAA works to ensure that the public’s health is improved through sustained and determined efforts of the Board, the National Office, the State and Territory Branches, the Special Interest Groups and members.

The efforts of the PHAA are enhanced by our vision for a healthy Australia and by engaging with like-minded stakeholders in order to build coalitions of interest that influence public opinion, the media, political parties and governments.

Position Overview

PHAA is looking for an experienced Events Manager to lead the PHAA Events Team to deliver PHAA’s national and international events from end to end on a range of public health topics. Our ideal candidate will have at least 7 years’ experience in the events industry managing events and a small team, with qualifications in events management or a similar field such as project management.

This is a core role at PHAA therefore the ideal candidate will have the ability to exercise sound judgement in prioritising and focusing their work to support the delivery of PHAA’s national and international conferences, up 5-6 hybrid/virtual conferences each year. They must be an exceptional event manager with sound leadership skills, budget management and forecasting experience, strong stakeholder management experience, event marketing, and experience in developing and maintaining operational event policies and procedures in line with PHAA’s Event Management Framework.

This is an exciting, challenging and rare opportunity to lead, and be part of, an innovative team with the ability to lead the PHAA events program, support and mentor the events team in delivering events, as well as working closely with the PHAA membership, Branches and Special Interest Groups, and public health sector to deliver key public health events.

This is a full-time (37.5 hour week) in our National Office in Deakin, Australian Capital Territory. Part time, job sharing and employment flexibility arrangements may be negotiated with the right candidate(s).

The role will be responsible for supporting PHAA's events program and may involve after hours contact/availability, and the capacity to undertake interstate travel 5 - 6 times per year for absences of up to five days on each occasion.

Reporting

This position reports to the Chief Executive Officer.

Staff Management

This role manages three Events Officers.

Salary package

The salary package includes salary sacrificing benefits, and is negotiable dependent on experience.

Responsibilities and Duties

• Strategically plan PHAA Events Program to ensure consistency and continuity of the events program, including effective budget development, forecasting and management;
• Initiate, manage, and maintain the PHAA Events Program, including planning 3+ years in advance to ensure continuity of the events program, as well as support and lead the PHAA Events Team to deliver a program of 5-6 national and/or international conferences each year, in hybrid and virtual formats;
• Management of PHAA Events Program’s competing timelines, ensuring outcomes are achievable, appropriate resources are allocated to each event, and event related activities are delivered in a timely manner, are of high quality and produce evidence-based event programs to the standard required for the public health sector;
• Maintain, and build positive relationships with stakeholders, including members, event suppliers, committees, sponsors, exhibitors and speakers, ensuring continuality of relationships across events, and ongoing funding for events;
• Maintain and manage PHAA Events reporting to PHAA’s leadership and stakeholders, such as End of Event Reports, CEO Reports and Annual Reports;
• Maintain PHAA’s Event Management Framework, ensuring event consistency across PHAA for all events, whether conferences, Branch or Special Interest Group Events, or collaboration events, including applying PHAA’s policies and protocols for events such as PHAA’s Sponsorship Protocol and Catering Policy, and provide event templates and structures to assist in achieving event consistency and positive outcomes;
• Maintain and build event marketing strategies, including developing marketing materials through publishing software InDesign (such as event programs, sponsorship prospectus, flyers etc), and build and maintaining events websites, apps;
• Maintain event related software and related digital platforms, such as EventsAIR and video editing software, to ensure that it is effective in assisting deliver PHAA Events and providing the best solution for event accessibility;
• Provide overall support to the PHAA Events Team in delivering events, including committee management, minute taking, data entry, responding to delegate enquiries, including registration, accommodation, abstract and payments;

• Engage with PHAA leadership and staff to ensure synergies exist between the events agenda, activities and the broader work of PHAA;
• Fulfil broader duties as required within the PHAA office and reasonably directed by the CEO.

Selection Criteria

Applicants are asked to address each of the following selection criteria, 200 words or less, in applying for the role. Applications who do not address the selection criteria will not be considered.

• At least 7 years’ experience working in an events management role, including tertiary qualification(s) in events management or a similar field.
• Demonstrated ability to conceptualise, strategically manage and deliver multiple high-profile events and activities for external audiences using initiative, judgement and discretion, with exceptional attention to detail, excellent time management and prioritisation skills to deliver quality outcomes, with the ability to undertake this while managing a small team.
• Experience in managing and leading a small team, including providing a culturally safe, inclusive and equal opportunity environment, identifying opportunities for staff members to develop their skills and experience in events.
• Highly developed analytical and problem-solving skills to manage changing event environments, including the ability to be agile in event planning such as pivoting hybrid events to virtual in short time-frames while maintaining a quality, feasible and profitable events.
• Highly developed computer skills, including proficiency using the Microsoft Office tool-set, email and web browsers, publishing software, video editing software and event management software, as well as familiarity with current and emerging social media platforms, and using relationship databases.
• Excellent communication, presentation and interpersonal skills including being a committed and enthusiastic team player, building effecting and lasting relationships with stakeholders and suppliers, and the ability to communicate and work collaboratively with other team members outside the area to support overall organisational strategic goals.
• Demonstrated ability to develop and implement best practice event policies and procedures and guidelines, including developing resources to assist stakeholders in deliver events effectively.
• Ability to work out of hours, such as at events or attending international virtual meetings, and travel interstate as required to fulfil the position.