• Permanent full-time
• $100,962.00 per annum + Superannuation + 5 weeks annual leave + 12 RDOs + Christmas shutdown

The New South Wales Nurses and Midwives’ Association (NSWNMA) in association with the Australian Nursing and Midwifery Federation New South Wales Branch (ANMF NSW Branch) seeks a Personal Assistant to Manager, Communications and Campaigns team on a permanent full-time basis.

The successful applicant will provide senior-level administrative support to the Manager, Communications and Campaigns team.

Under the instructions of the Manager, Communications and Campaigns team, your key responsibilities include:

• Events and stakeholder management
• Assist the Manager and relevant officers with inputting and organising relevant data sources
• Provide digital reports to Manager as required from Salesforce and campaign email tools
• Source and order non-saleable and saleable promotional items.
• Negotiate with vendors and suppliers for best rates
• Order NSWNMA and campaign collaterals as required
• Co-ordinate materials for International Nurses’ Day and International Day of the Midwife
• Co-ordinate digital gift card mail-out for recruitment incentive scheme
• Monitor and update Association websites including the online member portal as required
• Monitor and allocate Campaigns and Communications team email inboxes
• Liaise with members to troubleshoot issues and allocate responses to relevant teams
• Manage diary, routine workflow and travel and accommodation bookings for the Manager and team as required.
• Administratively prepare for and follow up action items for Association strategic planning initiatives and projects.
• Coordinate Association support for campaign activities and events.
• Maintain the EED staff appraisals schedule for all Campaigns and Communications team staff
• Organise and archive Campaigns and Communications team resources as required

To be considered for this role you require:

1. Extensive experience in a Personal Assistant role preferably within an online media/campaigns organisation or advertising/marketing agency.
2. Demonstrated intermediate to advanced skills in Office 365, including Excel, Powerpoint, Word, Outlook and Sharepoint.
3. Demonstrated organisational, administrative skills.
4. High level software application skills and competency with web tools, CRMs and other marketing software, including the ability to troubleshoot.
5. Experience in events and stakeholder management.
6. Ability to multitask and be flexible with priority of work, knowing what takes priority, what can be handled directly and when to escalate.
7. Strong interpersonal, communication and relationship building skills with ability to work in a pressured and unpredictable environment.
8. Time management skills with ability to meet deadlines.
9. Superior ability to effectively manage key stakeholder relationships and interact with people at all levels.
10. Highly proficient in dealing with confidential or important documents in a discreet and mature manner to maintain confidentiality and integrity.
11. Experience with interpreting data analytics and reporting.
12. Demonstrated commitment to the principles of the trade union movement.

Click Apply Now to submit your application online. Your application must briefly address each point of selection criteria found in the Personal Assistant to Manager, Communications and Campaigns team position description.

NSWNMA/ANMF NSW Branch is an Equal Opportunity Employer and fosters a diverse workplace.