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Executive Assistant

Life Without Barriers (National)
  • Permanent Full-Time Role
  • Flexible working arrangements 
  • Excellent salary tax benefits and monthly ROD

About the Role

This rare opportunity will see you supporting a busy State Director who supports the QLD Child, Youth & Family program. Your excellent organisation, planning, and administrative support skills will be critical to your success in assisting the manager/team in effectively managing portfolios. 

This is a challenging, fast-paced, and dynamic role requiring organisation and experience in a similar position working with multiple and sometimes conflicting priorities. 

You will be required to work one day a week from the Milton Office and the rest are flexible; work from any LWB office or home. 

Key Responsibilities

  • Manage calendars and plan travel and accommodation in a proactive way that optimises the Managers time
  • Coordinate team and individual meetings, including booking venues and equipment, arranging catering, and taking minutes as required.
  • Provide high-level support to Regional Director, Family Based Care
  • Provide efficient administrative support to the management team including preparation, collection, and distribution of information and documentation for meetings, workshops, and reporting requirements
  • Prepare high-quality reports, documents, letters, and submissions
  • Review the incoming correspondence, prepare and send outgoing correspondence
  • Coordinate and prepare state reports, diary management, state meetings, and state events.
  • Manage and reconcile monthly expenses incurred by the director
  • Undertake ad-hoc projects to support the team as required

Skills & Experience

  • Experience in providing senior level executive and team support and assistance in a large, complex, geographically dispersed organisation
  • Ability to manage sensitive information and maintain a high degree of confidentiality and discretion in dealing with commercial, private or personal information
  • Proven problem-solving capabilities and ability to work under pressure 
  • Ability to work collaboratively with a range of stakeholders including peers, employees, external organisations, funding bodies, and government agencies
  • Excellent verbal communication skills and presentation ability
  • Proven ability to work independently and as part of a team in a fast-moving and dynamic environment
  • Advanced skills in the use of the Microsoft Office suite of programs and other relevant software packages

Successful candidates will be required to clear probity checks including National Criminal History Record Check and Working with Children Check. 

About the Organisation

Life Without Barriers is a leading social purpose, not for profit organisation of 7,500 employees working in more than 440 communities across Australia. We support children, young people and families, people with disability, older people and people with mental illness. We work with people who are homeless and refugees and asylum seekers.   

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

Benefits

  • Opportunity to work for one of Australia’s largest social purpose organisations
  • Excellent salary and tax benefit options 
  • Flexible work locations 
  • Monthly RDO
  • Supportive team environment 
  • Employee Assistance Program 
  • Ongoing training
  • Travel club membership, discounted health insurance & discounted vehicle servicing to mention a few
  • Growing organisation with great career opportunities 

How to Apply

Include your resume and covering letter in one document, click ‘Apply’ and follow the prompts. For any enquiries including persons with disability that require adjustments, contact [email protected] using the subject line: Executive Assistant enquiry via EthicalJobs.

Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date; and as such the closing date is subject to change without notice.

Life Without Barriers supports the Royal Commission into violence, abuse, neglect and exploitation of people with disability. We believe people with disability need to be heard and for these experiences to influence how support services like ours are delivered. View our statement here (https://bit.ly/2GzZGWA

How to apply

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