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Administration Officer - Bundoora

Life Without Barriers (National)
  • Fixed Term, Part-time
  • Job-Share Opportunity
  • Bundoora

About the Organisation

Life Without Barriers is a leading social purpose, not for profit organisation of 7,000 employees working in more than 440 communities across Australia. We support children, young people and families, people with disability, older people and people with mental illness. We work with people who are homeless and refugees and asylum seekers.   

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

About the role

This fixed term, job-share opportunity within the Life Without Barriers VDAS administration support team, calls for someone with proven organisational and administration skills, who is able to see what needs to be done and does it in an efficient, friendly and professional manner. The role is based in a central hub within our North East Regional cluster in Bundoora and provides support to Regional and Operational Managers as well as the wider administrative support team within VDAS. 

Job-sharing with our existing administrative support person in the Northern Region whilst she is undertaking study placement within Life Without Barriers, this is an excellent opportunity to find out more about the disability services space, gain insight into the operational aspects of disability accommodation services and undertake a variety of administration support tasks to ensure the continued smooth running of the support function.  

The contract will run from October 14th 2020 until 12th February 2020 (Full-time - Wednesday, Thursday and Friday).

Key Responsibilities

  • Provide administrative support to the Victorian Disability Accommodation Services (VDAS) business unit.
  • Provide specialised support to VDAS projects (i.e. minutes taking, documentation, reports preparation etc.).
  • Coordination with external and internal stakeholders in fulfilling business and operations requirements.
  • Key role in Bundoora site emergency procedures and summer preparedness, including ensuring relocation plan is updated to reflect changes in process and changes in residents, staff, contact numbers etc. 
  • Processing of office stationery orders and other related business requirements.
  • Answering of Local switchboard (both internal and external calls), transferring of calls to appropriate personnel, taking of messages etc.
  • Undertake data entry, typing, filing, photocopying, binding and faxing of documents as required.
  • POST COVID Lockdown - Greeting of staff, residents and visitors to PRS Office and providing directions, giving access to office and other information as required.
  • POST COVID Lockdown - Collection of mail from local Post Office. 

Skills & Experience

  • High level administrative skills and experience in providing support and assistance to management
  • Strong written and oral communication, interpersonal and customer service skills
  • Ability to manage sensitive information and maintain a high degree of confidentiality
  • Demonstrated invoicing and accounts experience
  • Effective time management and organisational skills
  • Demonstrated ability in using Microsoft Office suite programs
  • Current Driver's Licence

Successful candidates will be required to clear probity checks including National Criminal History Record Check and Working with Children Check (where relevant to the role).

Benefits

  • Opportunity work with one of Australia's leading Disability Services Providers
  • Rewarding, purposeful role offering variety of task and responsibilities 
  • Supportive team environment

How to Apply

Include your resume and covering letter in one document, click ‘Apply’ and follow the prompts. For any enquiries NOT APPLICATIONS including persons with disability that require adjustments, contact angela.hayes2@lwb.org.au, using the subject line: Administration Officer - Bundoora enquiry via EthicalJobs.

Life Without Barriers supports the Royal Commission into violence, abuse, neglect and exploitation of people with disability. We believe people with disability need to be heard and for these experiences to influence how support services like ours are delivered. View our statement here (https://bit.ly/2GzZGWA).

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