• Full time role based in our centre in Kew - to be worked between 7am-3pm Monday to Friday. Open to part time applicants (minimum 30 hours per week) willing to work across the five days and commence at 7am each day
• Reports to General Manager
• Works closely with the management team, office & clinical staff and families

KEY RESPONSIBILITIES AND DUTIES OF THE ROLE INCLUDE:

• Daily coordination of roster and timetabling changes, including proactive reorganisation of shifts and clear communication with the Practice Manager.
• Ensuring the smooth running of the office, including taking responsibility for office phone calls, emails, mail, deliveries and new client enquiries.
• Liaising with facility management vendors and coordinating premises maintenance and improvement needs.
• Coordinating with the external IT department on all office equipment.
• Providing support for payroll, invoicing, supplier payment and bank reconciliation processes.

QUALITY AND SAFETY REQUIREMENTS INCLUDE:

• Ensuring privacy and confidentiality is maintained at all times.
• Adherence to quality, risk management and occupational health and safety policies.
• Promoting and upholding a workplace free from bullying, harassment and discrimination.
• Commitment to the Child Safe Standards - The Learning for Life Autism Centre is committed to the wellbeing and safety of children. We have zero-tolerance for child abuse.

SELECTION CRITERIA

• Proven experience as an office manager, timetabling manager, administrative assistant, bookkeeper and/or finance assistant
• High School degree; additional trade certification in Business Administration or similar is desirable
• Knowledge of office administrator and/or timetabling coordinator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel, SharePoint and MS Outlook, in particular)
• Hands-on experience with office machines (e.g. printers) and office and/or roster software
• Excellent planning and time management skills and ability to multi-task and prioritise work
• Excellent written and verbal communication skills
• Attention to detail, problem-solving skills and a creative mind with an ability to suggest improvements

WHAT WE OFFER:

• Award rates with annual leave loading
• Salary Packaging of up to $15,700pa
• Access to an Employee Assistance Program
• A friendly and supportive team and working environment
• Training, professional development and support
• Values based organisational culture. Our decisions, actions and performance are based upon our organisational values, being:
  • Respect - We Value the Individual
  • Trust - We Foster Relationships
  • Equity - We Create Opportunity
  • Joy - We Celebrate Learning
  • Kindness - We Care

Please contact Victoria Crane on [email protected] using the subject line: Office Coordinator enquiry via EthicalJobs or 0402 443 949 for any enquiries.

A full copy of the position description is attached below.

Please visit www.learningforlife.com.au to learn more about our organisation.